From the Fleischmanns Fire Chief

Todd Wickham, the Fleischmanns Fire Chief came to our meeting last night and asked that we please tell everyone that:

The Fire Department is concerned about the high contagiousness of the new Coronavirus. Their small department could be significantly impacted if firefighters are exposed or infected while on a call.  They ask that any infected community members please let them know so that the firemen can protect themselves if they possibly have to help that person in an emergency situation.  They are a small team of dedicated volunteers who protect us faithfully.  We want to protect them as well!

Regular Town Board Meeting Minutes, February 24, 2020

Regular Town Board Meeting Minutes Halcott Grange
February 24, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Town Tax Collector Robin White, Town Assessor Mark Neves, Town Justice Ken Williams, Town Code Enforcement Officer John Mathiesen.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Tax Collector Robin White presented her annual report. Assessor Mark Neves presented his annual report.
Town Justice Ken Williams presented his annual report.
Code Enforcement Officer John Mathiesen presented his report. Town Clerk Patricia Warfield presented her annual report.

Approval of the minutes of the January 27, 2020 meeting: Motion to approve by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Town had a new NYMIR inspector here for a safety audit. He expressed concern about the metal recycle bin location under the shed roof which is attached to the highway garage building. Should the bin contents catch on fire, he feared the garage would catch fire as well. As of right now, the bin can not be moved as it needs to be covered. He also asked the Town to hire an inspection company to inspect the boiler at the Grange Building.

Voucher vote: General Abstract #G0220 – vouchers #19 – 29 = $5,668.74. Highway Abstract #H0220 – vouchers #30 – 34 = $2,589.99. Motion to pay bills by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The AUD report has been finished and sent to the State. (C) The fire contract has been paid. Supervisor Alan White will reach out to Fire Chief Todd Wickham and ask that he prepare a Fleischmanns Fire Company annual report for Halcott to be presented to the Board at a future meeting. (D) With the books closed for 2019, the Town will be able to add $9,531.55 to the Highway Reserve Fund and $15,659.42 to the General Reserve Fund. Motion to approve the transfer of surplus funds to the Highway and General Reserve Funds by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Clerk’s Report: Building Permits: 1 @ $250.00, 1 @ $1,080 = $1,330.00. Certificate of Occupancy Searches: 3 @ $25.00 = $75.00, Building Permit Renewal: 1 @ $50.00, Certified Copy: 1 @ $10.00. Billy Haynes (Dec. Pymt) $150.00. The Town collected and disbursed $1,615.00 for the month of January.

Other Business: (A) Peg Ellsworth of the M-Ark Project could not attend the Town Board Meeting but did e-mail a proposal to Supervisor Alan White for review. The proposal calls for the Town to hire the M-Ark Project to do the grant writing for Halcott in relation to the new Town Highway Garage.
The first stage of the proposal entails planning which is essentially building design and a cost estimate which then allows for the second stage which would be to apply for available funding to build it. The Town would apply for a planning grant from the O’Connor Foundation in the amount of $40,000.00 which Halcott would match with $10,000.00 to get the Town through the planning process. If awarded the grant, the Town would put out for an R.F.P. for consultants to do the planning with the Town. In return for the grant writing and then over-seeing the R.F.P. process, Peg Ellsworth proposed the Town pay the M-Ark Project $2.500.00. The Board will re-visit the proposal at the next board meeting to give members more time to look over the proposal for themselves. Supervisor White will try to have Peg Ellsworth at the next board meeting.

Next Meeting: Regular Town Board Meeting March 16, 2020, 7:15pm.

Motion to Adjourn at 8:25 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Agenda, Town Board meeting, Monday, March 16, 2020

Town of Halcott
Agenda
7:15 Monday, March 16, 2020
Town Grange, all are welcome

Call to Order, Pledge of Allegiance
Mark Project Proposal
Annual Reports
Regular Meeting
Approval of minutes: February 24, 2020
Highway Superintendent Report
Voucher Vote
Finance Report:
Clerk’s Report
Other Business:
Public Comment
Next Meeting:
April 20, regular meeting

e. Executive Session

Adjourn

Town Board Meeting Minutes, January 27, 2020, 7:15 pm

Regular Town Board Meeting Minutes Halcott Grange
January 27, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Highway Superintendent Russell Bouton, Town Clerk, Patricia Warfield. Greene County Sheriff: Peter Kusminsky. Absent: Council Members Innes Kasanof, Judy DiBenedetto.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Greene County Sheriff Peter Kusminsky: Newly elected, Sheriff Kusminsky came to Halcott to introduce himself to the Board. Some of the items discussed for the Town were increased patrols in Halcott, an issue with speeders on County Rote 3, the installation of a new data base to better route 911 calls from Halcott and creating a Senior Call-In Program in Halcott where by senior residents of Halcott (who sign up for the program) call into the Sheriff’s department between 8-10 am each day. If no call-in is received, a member of the Sheriff’s department would come to Town to check on that individual. This program already exists in other communities.

Approval of the minutes of the meeting: With the following typo correction: Councilwoman Innes Kasanof instead of Councilwoman Yukari Day where it shows up twice. Motion to approve by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Supervisor White: aye.

Highway Superintendent’s Report: (A) The lawn tractor used by the Highway Department for mowing by the Grange and other locations is in need of work. Given the age and condition of the mower, the Highway Department will look to purchase a replacement at some point. (B) The Highway Department will have an employee out for an extended period of time but Highway Superintendent Bouton assured the Board that the position is well covered.

Voucher vote: General Abstract #G0120 – vouchers 01-12 = $42,216.84. Highway Abstract #H0120 – vouchers 13-18 = $3,826.10. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report. (B) The Finance Chair has been working on the Town’s AUD report. (C) The 2020 Budget has been amended, the bottom line is the same but some amount totals needed adjustment. Motion to approve the amended 2020 Town of Halcott Budget by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Supervisor Alan White: aye.

Clerk’s Report: Building Permits: 1 @ $80.00, 1 @ $340.00: $420.00, 1 Flood Plain Development Permit: $250.00, 1 BP Fine: $250.00, 1 C/O Search: $25.00, Garbage Money(Sept-Dec): $403.00. The Town collected and disbursed $1,348.00 for the month of December.

Other Business: The Catskill Mountain News Newspaper is currently not publishing and with no committed time to restart, the Town needs to find another paper to use as the “official” Town of Halcott newspaper. Supervisor Alan White recommended the Mountain Eagle as a replacement. Motion to amend the Town of Halcott Organizational Document to list the Mountain Eagle as the official Town of Halcott paper by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Supervisor Alan White: aye.

Next Meeting: Regular Town Board Meeting, February 24, 2020, 7:15 pm.

Motion to Adjourn at 7:50 p.m. by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Supervisor Alan White: aye.

Agenda, Town Board meeting, Monday 7:15, February 24, 2020

Town of Halcott
Agenda
7:15 Monday, February 24, 2020

Town Grange, all are welcome

  1. Call to Order, Pledge of Allegiance
  2. Invited Guests: Peg Ellsworth
  3. Annual Reports

Regular Meeting

  1. Approval of minutes: January 27, 2020
  2. Highway Superintendent Report
  3. Voucher Vote
  4. Finance Report: 
  5. Clerk’s Report
  6. Other Business:    
  7. Public Comment
  8. Next Meeting:         

March 16, regular meeting
Adjourn

Organizational Meeting Minutes 2020 January 6, 2020

Organizational Meeting Minutes 2020 January 6, 2020
Grange Hall, 7:15 pm

Present: Town Supervisor Alan White, Town Councilmembers Alan Reynolds, Yukari Day, Innes Kasanof, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Town Justice Ken Williams, Tax Collector Robin White.

Meeting opened at 7:15 pm with the Pledge of Allegiance.

Town Justice Ken Williams administered the Oath of Office to Town Supervisor Alan White, Highway Superintendent Russell Bouton, Town Councilwoman Yukari Day, Town Councilman Alan Reynolds, Town Clerk Patricia Warfield, Tax Collector Robin White.

Deputy Town Clerk: Jamie VoglerDeputy Bookkeeper: Sheri Reynolds

911 Committee: The Board will ask Bob VanValkenburgh they need to add another committee member to fill the vacancy left by Ted Randazzo.

Grange Oversight Committee: Inventory of tables and chairs at the Grange will be taken to see if additional items need to be purchased. These items are usually purchased with money from the Community Fund.

Planning Board: The Board will ask Andrew Kelder if he would like to continue to serve on the Planning Board with the new term ending in 2024.

Zoning Board of Appeals: The Board will ask Eric Johansen if he would like to continue to serve on the Board of Assessment Review with the new term ending in 2022.

Cemetery Maintenance: Will increase from $1100.00 to $1133.00.

Standard Guidelines for Response Times: Response to requests for information to any of the elected or appointed officials shall be initiated within 24 hours from the time of the request. Most of our town officials work from remote locations on a part time basis. We will do our best to respond as quickly as possible.

2020 Town of Halcott Terms of Employment: (A)Truck/Heavy Equipment Operator wages to increase from $19.00 to $19.50 per hour based on experience. (B) Laborer wages to increase from $10.80 to $13.00 per hour.

Motion to accept the Town of Halcott Organization Schedule for 2020 with modifications by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Motion to Adjourn at 8:08 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, December 16, 2019

Regular Town Board Meeting Minutes
Halcott Grange
December 16, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Delaware Co. S.W.C.D. Gale Neale, C.W.C./C.E.O. Town of Halcott John Mathiesen, NYC DEP Adam Trescott.

Call to order at 7:15 pm with the Pledge of Allegiance.

LFA Discussion: Councilman Alan Reynolds asked if the Elk Creek toe-cut area had been added to the report and were there any recommendations. The area had been addressed and the recommendation was to remove debris from the area below the toe-cut. A work group will be formed to figure out the steps needed to move forward to make the LFA recommendations a reality. On Town roads, a tactical plan will be put into place to tackle smaller projects that can be accomplished this year;  then looking ahead, perhaps add funds to the 2021 budget allocated for additional projects recommended in the LFA report. To facilitate the implementation of the LFA recommendations on roads eligible for funding, the Town will invite Peg Ellsworth from the M-ARK project to the next board meeting to discuss the grant writing process. The Town can apply for funding for various projects when the LFA is accepted by the Town.  Motion to accept the LFA Report by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Approval of the minutes of the November 18, 2019 meeting: Motion to approve by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department purchased better lighting for both large plow trucks.

Voucher vote: General Abstract #G1219 – vouchers 187 – 195 = $1,224.88.  Highway Abstract #H1219 – vouchers 196 – 202 = $3,412.42.  Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B) The Town received a loyalty check in the amount of $500.00 from the Workers Compensation program for adhering to recommended safety guidelines and also received $51.77 from NYMIR in the form of a reimbursement check. (C) The costs of compensation packages (health insurance and retirement) incurred by the Town is more than the wages paid to those individuals.

Clerk’s Report: Billy Haynes: $150.00. The Town collected and disbursed $150.00 for the month of November.