Agenda: Town Board Meeting, 7:15 PM, Monday, March 18, 2019

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
7:15 PM, Monday, March 18, 2019
Town GRANGE, all are welcome

Pledge of Allegiance

CALL TO ORDER

0. Annual reports
1. Approval of minutes Monday, February 25, 2019
2. Highway Superintendent’s Report
Any vehicle updates
Other
3.Voucher vote.
4.Finance Chair Report
Monthly report
Year End Process
5. Clerk’s Report.
6. Other business
7. Public comment.
8. Next meetings:  Regular meeting Monday April 15, 2019

Regular Town Board Meeting Minutes: Jaunuary 28, 2019

Regular Town Board Meeting Minutes Halcott Grange
Jaunuary 28, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Deputy Town Clerk Cindy Bouton, Tax Collector Robin White. Absent:Town Clerk Patricia Warfield, Town Councilwoman Innes Kasanof.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Annual Reports: Supervisor White presented the Town Clerk’s annual report for 2018.
Tax Collector Robin White presented her 2018 report summary and distributed the Tax binder/book for inspection and for the Board to sign.

Approval of the minutes of the December 17, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynold: aye, Supervisor Alan White: aye.

Approval of the Minutes of the Organizational Meeting of January 7, 2019: With the addition of the following list of salaries: Town Supervisor: $3,587.00, Town Justice: $1025.00, Council Members: $793.75, Superintendent of Highways: $46,817.00, Town Clerk: $4,500.00, Tax Collector: $2,357.00. Motion to approve Minutes as amended by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department has been having flat tire issues due to rim problems. Tires are in need of replacement so the current rims will not be usable.. There is no spare at the moment either. The problem needs to be addressed so it doesn’t become an issue during an emergency or storm. The cost of 2 tires and rims would be around $3,000.00, but still no spare. Highway Superintendent Bouton has Board approval to spend $3,500.00 for tires and rim repairs. (B) The dump body and Oshkosh need to be updated on the Highway Inventory list.

Voucher vote: General Abstract #G0119 – vouchers 01– 12 = $10,536.59. Highway Abstract #H0119 – vouchers 13 – 23 = $5,005.05. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report. (B) The Town has begun using Green County Bank Corp as the official Bank but will continue to have local accounts at Community Bank for logistical reasons.

Clerk’s Report: Supervisor White presented the monthly clerk’s report: 1 certified transcript @ $10.00, 2 geneology searches @ $10.00 = $20.00, grange rental 1 local @ $50.00, 1 Non @ $100.00 = $150.00, building permits 1@ $75.00, 1@ $300.00=$375.00, 1 building permit renewal $200.00, dog licenses 5 (spay) @ $5.00 = $25.00. The Town collected and disbursed $855.00 for the month of December.
Other Business: (A) Motion to authorize payment of a $2,000.00 snow plow voucher by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day, Supervisor Alan White: aye. (B) Highway Employment Description: The Town is drafting a Position Description for the Town of Halcott Highway Position. A preliminary sample was distributed to the Board, with Board approval for Supervisor White, Highway Superintendent Bouton and Deputy Highway Superintendent Reynolds to continue to fine tune with the goal of having a final draft for the next Board meeting.

Next Meeting: Regular Meeting Monday, February 25, 2019, 7:15 pm.

Motion to Adjourn by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Agenda Town Board Meeting: Monday, February 25, 2019

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
7:15 PM, Monday, February 25, 2019
Town GRANGE, all are welcome

Pledge of Allegiance
CALL TO ORDER
1. Annual reports
2. Approval of minutes:  January 28, 2019
3. Highway Superintendent’s Report
Any vehicle updates
Position Description
4.Voucher vote.
5.Finance Chair Report.
Monthly report
Year End Process
6. Clerk’s Report.
7. Other business:
8. Public comment.
9. Next meeting:  Regular meeting March 18, 2019

Town Organizational Meeting Minutes January 7, 2019

Organizational Meeting Minutes 2019 January 7, 2019
Grange Hall, 7:15 pm

Present: Town Supervisor Alan White, Town Councilmembers Alan Reynolds, Yukari Day, Innes Kasanof, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Absent: Town Councilwoman Judy DiBenedetto.

Meeting opened at 7:15 pm with the Pledge of Allegiance.
Deputy Code Enforcement Officer: Hiram Davis will finish his State certification in February2019, and will become the deputy CEO for the Town on March 1, 2019.

Deputy Superintendent of Highways: Councilman Alan Reynolds is now the Deputy Superintendent of Highways.

Planning Board: Nancy Reynolds will continue to serve on the Planning Board, her new term will run until 12/2023.

Zoning Board of Appeals: Bruce Rowe will continue to serve on the ZBA, his new term will run until 12/2023.

Board of Assessment Review: Mark Kugler will continue to serve on the Board of Assessment Review, his new term will run until 9/30/2021.

Official Bank: The official bank of the Town of Halcott will be Greene County Bancorp. Inc.Town Clerk: Office hours will now be Wednesdays 5-7 pm, and any other hours by appointment.

2019 Town of Halcott Terms of Employment: Highway Superintendent Russell Bouton asked for clarification in regards to overtime for weekend and early morning hours worked by a Town employee. Supervisor White informed Superintendent Bouton that in order to receive overtime, 40 hours needed to be worked in that week before any overtime could be earned, regardless of what day of the week or time of day hours were worked.

Motion to accept the Town of Halcott Organization Schedule for 2019 by Councilwoman Innes Kasanof, 2nd by Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Motion to Adjourn at 7:29 pm by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Minutes December 17, 2018

Regular Town Board Meeting Minutes Halcott Grange
December 17, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Public Hearing opened at 7:15 pm with the Pledge of Allegiance.

Public Hearing: The Town was contacted by Greene County Real Property in regards to Grievance Day in the Town of Halcott. A Local Law enacted in 1995 had changed Grievance Day from the 4thTuesday in May to the 4th Wednesday, but in recent years Grievance Day has been on the 4th Tuesday in May in Halcott and a new Local Law is nessessary to set Grievance Day in Halcott back to the 4thTuesday in May. Having no public imput, the Public meeting was adjourned at 7:18 pm.

Approval of the minutes of the November 19, 2018 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The snow plow on the Oshkosh broke last winter, it was repaired but the shoe broke and the plow is now tearing up the road when used. Highway Superintendent Bouton is looking at replacement options such as a free replacement plow from Greene County but if one can not be gotten from Greene County, could the Highway Department afford to make a purchase of one. Supervisor White assured Superintendent Bouton the Town could afford to purchase a plow and Councilman Alan Reynolds stated that the need is critical for a plow with a blade to use on the roads. (B) Greene County has supplied the Town with a replacement truck, and the Town is now starting the winter with 3 good trucks.

Voucher vote: General Abstract #G1218 – vouchers 172 – 181 = $5,545.11. Highway Abstract #H1218 – vouchers 182 – 188 = $1,996.43. Motion to pay bills by Councilwoman Yukari Day, 2ndby Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.Clerk’s Report: Certified Transcript: 4 @ $10.00 = $40.00, 1 Building Permit renewal: $100.00. Total money collected and disbursed for the month of November is $140.00.

Other Business: (A) Motion to approve Local Law #1-2018: A Local Law establishing a date for the meeting of the Board of Assessment Reviewfor the Town of Halcott by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. (B) Organizational Meeting Discussion: (A) Councilman Alan Reynolds will fill the vacancy of Deputy Superintendent of Highways. (B) The Town will ask Hiram Davis to become Deputy Code Enforcement Officer. (C ) The Board will check with Nancy Reynolds, Bruce Rowe and Mark Kugler to see if they would like to continue serving on their respective Boards. (D) In order to receive a substanial increase in the interest the Town receives on bank accounts, the Board discussed changing the Official Town Bank to Greene County Bancorp, Inc.. The vote to change the Offical Bank from Community Bank N.A. to Greene County Bancorp, Inc as follows:
Councilwoman Judy DiBenedetto: Aye Councilwoman Inness Kasanof: Aye Councilman Alan Reynolds: Aye Councilwoman Yukari Day: Nay Supervisor Alan White: Aye.

The Board will move forward at the Organizational Meeting to make Greene County Bancorp, Inc. the official bank of Halcott. (E) Remove line #2 of the Terms of Employment: That health coverage for new full-time employees will begin the first day of the month following 90 days of employment. (F) Town Clerk Hours will be Wednesday, 5-7 pm and any other hours by appointment.

Next Meeting: Organizational Meeting January 7, 2019, 7:15 pm, Regular Meeting January 28, 2019, 7:15 pm.

Motion to Adjourn at 8:18 pm by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting, 7:15 PM Monday, January 28, 2019

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
7:15 PM, Monday, January 28, 2019
Town GRANGE, all are welcome
Pledge of Allegiance

1. CALL TO ORDER

2. Annual reports

3. Approval of minutes:    December 17, 2018 meeting

 January 7, 2019 Organization meeting 

3. Highway Superintendent’s Report

  1. Any vehicle updates
  2. Other

4.Voucher vote.
5.Finance Chair Report

  1. Monthly report
  2. Year End Process
  3. Banking update

6. Clerk’s Report.
7. Other busines5
8. Public comment.
9.  Next meetings:  Regular meeting February 25, 2019