Planning Board Minutes: August 1, 2018

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TOWN OF HALCOTT PLANNING BOARD
Meeting of August 1, 2018

Present:  Chairman Ted Johnson, Andrew Kelder, Adina Johnson, Sec. Nancy Reynolds

Absent:   Mark Vogler

Public:     Brian Grocholl

Vice Chairman A. Johnson opened the meeting with the pledge to the flag at 6:010PM; Chairman Johnson arrived late due to another appointment.

Application and site sketches were presented by B. Grocholl for a new garage on Turk Hollow Road. Site visit was made by T. Johnson, A. Johnson and A. Kelder on 7/28/2018. As there were no issues or questions the Board agreed that a public hearing could be waived; motion to waive was made by A. Kelder, seconded by A. Johnson, unanimously approved. Motion to approve application was made by T. Johnson, seconded by A. Kelder, unanimously approved. Sketches were signed and dated and part 2 of the EAF form was completed.

Application and site sketches for a new garage on the Roberto Congionti property on Silas Lake Road were re-presented by N. Reynolds. At the July meeting, due to an insufficient property line offset, Mr. Congionti’s application was rejected and he was referred to the ZBA. He has since decreased the size of the planned garage and moved the site farther from the property line. Site visit was initially made by T. Johnson and N. Reynolds on 7/2/2018; N. Reynolds revisited the site on 7/31/1028. As there were no issues or questions the Board agreed that a public hearing could be waived; motion to waive was made by A. Johnson, seconded by T. Johnson, unanimously approved. Motion to approve the application was made by A. Kelder, seconded by N. Reynolds, unanimously approved. Sketches were signed and dated and part 2 of the EAF form was completed.

Application and site sketches were presented by N. Reynolds for property owner Scott Moroff  for a new house and garage on Mead Road. Site visit was made by N. Reynolds on 7/31/2018.

As there were no issues or questions the Board agreed that a public hearing could be waived; motion to waive was made by A. Kelder, seconded by A. Johnson, unanimously approved. Motion to approve the application was made by T. Johnson, seconded by A. Kelder, unanimously approved. Sketches were signed and dated and part 2 of the EAF form was completed.

Motion to accept the minutes of the 7/5/2018 meeting was made by A. Kelder, seconded by
A. Johnson, unanimously approved.

Correspondence:  None

Motion to adjourn was made at 6:30 PM by N. Reynolds, seconded by T. Johnson, unanimously approved.

Submitted: ___________________
N. Reynolds, Sec.

8/2/2018

Town Board Minutes: November 19, 2018, 7:15 pm

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Regular Town Board Meeting Minutes
Halcott Grange
November 19, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Town Clerk Patricia Warfield. Absent: Highway Superintendent Russell Boston. Public: Andy Vlahos.

7:15 pm, Meeting opened with the Pledge of Allegiance.

Local Law #1 of 2018, a local law to set Grievance Day. In 1995, The Town of Halcott passed a local law establishing Grievence Day as the fourth Wednesday of May, but in recent years Grievance Day in Halcott has been on the fourth Tuesday in May as per subdivision one of Section 512 of the Real Property Tax Law. It has been determined that a new local law must be enacted, changing the actual Grievance Day from Wednesday back to Tuesday. A public hearing on the local law will be scheduled for December 12, 2018, 7:15 pm.

Approval of the minutes of the October 15, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: The Highway Superintendent’s Report was presented by Town Councilman Alan Reynolds. (A) The Oshkosh is back, the plow and sander were put on, and it was put into use an hour later. Councilman Alan Reynolds was very pleased with the work that was done, stating that it was quality work. Payment for the work done will come from a loan from the Highway Reserve Fund. (B) Hammer Hydrolics was here to work on the Autocar, they took care of a few problems including repairs to one of the snow plows damaged last winter. (C ) The Greene County truck used by the Town of Halcott is still out for repairs; and while the County intends to send a replacement, the Town has not yet received one necessitating the use of Town trucks on County roads.

Voucher vote: General Abstract #G1118 – vouchers 148 – 159 = $18,924.51. Highway Abstract #H1118 – vouchers 160 – 163, 165 – 171 = $50,583.81. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.

Clerk’s Report: 1 Building Permit w/ fine @ $200.00, 1BP renewal @ $130.00, Billy Haynes: Sept – Jan 2019: $500.00, 1 dog license (spay/neutered): $5.00. Total money collected and disbursed for the month of October is $835.00.

Supervisor’s Report: (A) NYMIR was in Halcott for the annual inspection, finding a few issues the town needs to address. (1) the adoption of a Town Sexual Harassment Policy, (2) the adoption of a Facilities Use form ( for Grange Rental ) with an insurance procurement section which states the required limits of insurance as well as the required insurance documentaion that must be provided to the Town when the Grange is rented.. (3) the replacement of some of the older smoke detectors currently in use. (B) The Board was presented with a draft Town of Halcott Sexual Harassment Policy for review and discussion. (C ) Work on replacing the culvert on Turk Hollow Rd to allow access to
State Land will need to wait until spring. A permit will not be issued now as this is the time of year trout spawn and the stream bed can not be disturbed.

Other Business: After a review of the draft Town of Halcott Sexual Harassment Policy by the Board, Supervisor Alan White made a motion to adopt said policy. Motion to adopt the The Town of Halcott Sexual Harrasment Policy by Supervisor Alan White, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye.

Public Comment: Andy Vlahos asked the Board if there is a time period for a deck built without a building permit where it would be grandfathered in. Supervisor White informed him no.

Next Meeting: Public Hearing on Local Law #1-2018, A Law to set Grievance Day in the Town of Halcott, December 17, 2018, 7:15 pm, Regular Town Board Meeting to follow.

Motion to Adjourn at 7:44 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Town Board meeting: Monday, December 17 2018 7:15pm

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TOWN OF HALCOTT
AGENDA
Hearing on Grievance Date Law
REGULAR MEETING
7:15 PM, Monday, December 17, 2018
Town GRANGE, all are welcome

Pledge of Allegiance

CALL TO ORDER

1. Approval of minutes of November 19, 2018 meeting

2. Highway Superintendent’s Report
Any vehicle updates

3. Voucher vote.

4. Finance Chair Report

5. Vote on Grievance Date Law

6. Clerk’s Report.

7. Other business:
a. Preliminary discussion of Organization Meeting
b.

8. Public comment.

9. Next meetings:  Organization Meeting: January 7, 2019

Regular January meeting:  January 21, 2019 ?

Town Board Minutes, October 15, 2018

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Regular Town Board Meeting Minutes Halcott Grange
October 15, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Nate Hendricks (NYSDEP), Everett Farrell (Delaware County Planning), Gale Neal (DCSWCD). Absent: Innes Kasanof. Public: Andy Vlahos, Paul and Sybil Margolis, Warren Reynolds.

Public Hearing on the 2019 Preliminary Budget opened at 7:15 p.m. with the Pledge of Allegiance. Supervisor White informed the Board that a local law would not be needed to override the 2% tax cap as discussed at the last meeting as the budget falls under the tax cap as it stands. Town Councilman Alan Reynolds suggested a further budget reduction by lowering the maintenance budget on each piece of highway equipment by $100.00, for a total reduction of $800.00. Supervisor White and Town Councilwoman Judy DiBenedetto were open to the suggestion. Motion to close the Public Hearing at 7:24 p.m. by Supervisor Alan White, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye.

Regular Meeting opened at 7:25 p.m.

Approval of the minutes of the September 17, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Supervisor Alan White, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: not present for vote.

Highway Superintendent’s Report: (A) The Oshkosh will be back by the end of the month or the beginning of November, Greene County will pick the truck up for us and make arrangements to get it inspected on the way back.

Voucher vote: General Abstract #G1018 – vouchers 137– 140 = $499.00. Highway Abstract #H1018 – vouchers 141 – 147 = $6,130.91. Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Supervisor Alan White: aye, Councilwoman Yukari Day: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report. Budget on track going into the end of the year. (B) Final payment has been received for CHIPS reimbursement.

2019 Budget Vote: Motion to approve the 2019 Town Budget by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Clerk’s Report: Grange Rental: $50.00, Building Permit: 2@ $100.00 each = $200.00, 1 Certificate of Occupancy Search: $25.00, Billy Haynes (August): $100.00, Garbage Tickets (11) @ $9.00 each = $99.00. Total money collected and dispursed for the month of September is $474.00.

Other Business: (A) Town Councilman Alan Reynolds was given the task of looking over the proposals which were submitted to the Town by qualified consulting firms interested in being hired by the Town for the Town of Halcott Local Flood Analysis. After sharing his findings with the Board he
made a recommendation to the Board based on the information presented to him. Motion to hire Malone and MacBroom Inc. to be the consultant for the LFA for Halcott by Town Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. District Delaware County currently has Malone and MacBroom Inc. as a professional engineering consultant under the stream program contract and the next step will be for the district to reach out to M.M.I. and give them the news and work out the details and logistics with the final agreement to be executed between the District and M.M.I.. Town Councilman Alan Reynolds will be the communications contact for the Town moving forward with the LFA process. (B) Supervisor White received an inquiry from Town Assessor Mark Neves about the Senior Citizen tax exemption. The Board made the decision at the January 22, 2018 Town Board Meeting to grant a 50% exemption for an annual income of $24,500.00 or less. (C ) Turk Hollow Update: Supervisor White has been in contact with Jeff Rider / DEC Region 4: Natural Resources Supervisor. Mr. Rider had his people come out to take a look where the culvert washed out, who first spoke of replacing the culvert with a 24 foot bridge which would require years of planning and engineering with an annual inspection needed. Supervisor White suggested something on a smaller scale and after discussion between the Town and the DEC it was decide that the DEC will provide a 24 foot long/ 42 inch squash pipe and the Town will put it in, restoring basic access. The Town will not be obligated to do any additional work on the road, but the DEC will need to create a parking area.

Public Comment: Andy Vlahos commented he is happy to hear that progress is being made in regards to Turk Hollow access to State Land and told the Board that a parking area did exist but it is overgrown and neglected. He also offered the Town culvert pipes for use on the project. Warren Reynolds asked if the road belongs to the DEC or the Town. Since the washout the road has not been maintained but has not been officially abandoned, and would it make sense to officially abandon the road if that is what the DEC wants? The DEC had a unit management/ 10 year plan for the Turk Hollow area of which nothing came about.

Next Meeting: Regular Meeting November 19, 2018, 7:15pm.

Motion to Adjourn at 7:50 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting: Monday, November 19, 2018

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TOWN OF HALCOTT
AGENDA
REGULAR MEETING and Hearing to Set Grievance Day
7:15 PM, Monday, November 19, 2018
Town GRANGE, all are welcome

CALL TO ORDER

Pledge of Allegiance

Hearing on Local Law to set Grievance Day

1. Approval of minutes of October 15, 2018 meeting

2. Highway Superintendent’s Report
Any vehicle updates
Other

3. Voucher vote.

4. Supervisor’s Report.

5. Finance Chair’s report

6. Clerk’s Report.

7. Other business:

8. Public comment.

9.  Next meeting:  December 17, 2018.