Town Board Meeting Minutes, March 18, 2019

Regular Town Board Meeting Minutes Halcott Grange
March 18, 2019, 7:15 pm

Present: Town Supervisor Alan White, Town Council members Yukari Day, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Town Justice Ken Williams. Absent: Town Councilman Alan Reynolds.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Annual Reports: Town Justice Ken Williams presented his annual report for 2018. Judge Williams heard 6 cases for 2018, 2 are criminals cases which may go to a jury trial in 2019. As of now, there has never been a jury trial in Halcott.

Approval of the minutes of the February 25, 2019 Town Board Meeting: With the following correction: Only the well house roof will be replaced. Motion to approve the minutes as amended by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Mack truck is in need of new tires, the last time the rear tires were replaced was May 27, 2015. Supervisor Bouton received a quote of $3,235 to almost $5,500 for 8 tires. The Board gave approval to purchase new tires but asked Superintendent Bouton to consult with Deputy Highway Superintendent Alan Reynolds on the tire options before making a purchase. (B)Highway Superintendent Bouton tried to raise the weight limit on the Mack and submitted the necessary information, but there was a mix-up with the paperwork on the receiving end, and he was told the submission date was missed. Highway Superintendent Bouton is working on a resolution to this issue. He will consult with the Town of Middletown Highway Superintendent John Biruk to accurately determine the current weight limit for the Mack.

Voucher vote: General Abstract #G0319 – vouchers 42 – 47 = $1,630.14. Highway Abstract #H0319 – vouchers 48 – 52 = $5,750.69. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof did not present the finance report for February at this time due to the many bank transfers and resulting paperwork associated with the ongoing change over of accounts from Community Bank to the Bank of Greene County. Finance Chair Kasanof did report that interest paid to Halcott for the month of February by Community Bank was around $2.00, while the Town earned $200.00 in interest from the Bank of Greene Co. (B) The Town of Halcott AUD was submitted to the State on time.

Clerk’s Report: 1 Grange Rental @ $50.00, 1 Building Permit @ $75.00, 1 Certificate of Occupancy Search @ $25.00, Billy Haynes (Feb) $100.00, Garbage Tickets (28) $252.00. The Town collected and disbursed $502.00 for the month of February.

Other Business: (A) LFA Group discussion. Will be on April 15, 2019 at 7:15 p.m. with the Regular Town Board Meeting to follow. (B) The Town has the Highway Garage insured for $800,000.00 and the Grange insured for $584,000.00, with the contents at $62,000.00 and $63,000.00 respectively. Supervisor White discussed these numbers and the Town’s building needs with the insurance carrier,
and asked for a more realistic replacement cost for new buildings, which were figured to be $300,000.00 each. Supervisor White asked the Board to think about the validity of lowering the replacement value on each building and they could then revisit the issue at the next meeting. Town Councilwoman Innes Kasanof felt it would be a good idea to review the insurance needs of the Town.(C ) Highway Superintendent Bouton will contact DEC Natural Resource Supervisor Jeff Rider and ask him to start the process to secure the permits needed to begin work on the Turk Hollow culvert replacement when trout spawning season is over.

Next Meeting: Regular Meeting, Monday April 15, 2019, 7:15pm.

Motion to Adjourn at 7:54 p.m. by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Town Board Meeting, Monday, April 15, 2019 7:15pm

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
Monday, April 15, 2019
Town GRANGE, all are welcome
Pledge of Allegiance
CALL TO ORDER

1. Approval of minutes Monday, March 18, 2019
2. Flood Hazard Mitigation
3. Annual Report- Assessment
4. Highway Superintendent’s Report
Any vehicle updates
CHIPS Funding
5.Voucher vote.
6.Finance Chair Report
7. Clerk’s Report.
8. Other business:
9. Public comment.

Next meeting:  Regular meeting Monday May 20, 2019

Town Board Meeting Minutes: February 25, 2019

Regular Town Board Meeting Minutes Halcott Grange
February 25, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Planning Board Secretary Nancy Reynolds, ZBA Chairman Warren Reynolds, Grange Steward Bob VanValkenburgh, Code Enforcement Officer John Mathiesen.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Annual Reports: Code Enforcement Officer John Mathiesen presented the annual report. For 2018 there were 6 Building Permits issued, 9 Building Permit Renewals, 11 Certificate of Occupancy Searches, 4 Certificate of Occupancies issued, 6 Certificates of Compliance issued, 1 Temporary Certificate of Occupancy issued, 7 Stop Work Orders issued.

Planning Board Secretary Nancy Reynolds presented the annual report. For 2018 there were 10 projects to come before the Planning Board.

Zoning Board of Appeals Chairman Warren Reynolds presented the annual report. The ZBA met once in 2018 to discuss a zoning issue, but not hearing back from the land owner, there was no resolution to the issue.

Grange Steward Bob VanValkenburgh presented the annual report. (A) In 2018 the large door in the main meeting room upstairs at the Grange was replaced along with some window trim in the building. (B) Tentative projects for 2019 are (1) Replace the 2 outside doors downstairs at the Grange (2) Replace T111 on the front of the shed (3) Replace Highway Building walk office door. (4) Replace roofs on the Highway Building and Pump House (C )The Grange ran out of oil in spite of being on Auto-delivery. While the oil company will pay the plumber’s fee for restarting the furnace, the Board approved the purchase of a sensor for the oil tank to issue a call or e-mail when a delivery is needed. (D) Supervisor White asked if the downstairs doors could be replaced before the Halcott Fair and Grange Steward VanValkenburgh said yes.

Approval of the minutes of the January 28, 2019 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynold: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) New tires were put on the Autocar and there are now 2 spares. (B) The proposed Position Description for the Town of Halcott Highway Position was presented to the Board for approval. Motion to approve by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Voucher vote: General Abstract #G0219 – vouchers 24 – 35, 41 = $40,921.48. Highway Abstract #H0219 – vouchers 36 – 40 = $3,455.23. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The change over to Greene County Bank Corp. is progressing. (C ) Finance Chair Kasanof has been working on completing the AUD which must be submitted by March 1st.

Clerk’s Report: The Town collected and disbursed no monies for the month of January.

Other Business: (A) The Board must decide by next month whether or not to pay $500.00 in dues to the Coalition of Watershed Towns. Supervisor White feels that the current fee is too much for a Town as small as Halcott; and as such, the Town has paid the fee every other year. While Towns are not penalized for not being members, they would not have the Coalition to represent or negotiate for them should the need arise. The Coalition of Watershed Towns dues will double next year.

Next Meeting: Regular Meeting Monday, March 18, 2019, 7:15 pm.

Motion to Adjourn at 8:03 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Agenda: Town Board Meeting, 7:15 PM, Monday, March 18, 2019

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
7:15 PM, Monday, March 18, 2019
Town GRANGE, all are welcome

Pledge of Allegiance

CALL TO ORDER

0. Annual reports
1. Approval of minutes Monday, February 25, 2019
2. Highway Superintendent’s Report
Any vehicle updates
Other
3.Voucher vote.
4.Finance Chair Report
Monthly report
Year End Process
5. Clerk’s Report.
6. Other business
7. Public comment.
8. Next meetings:  Regular meeting Monday April 15, 2019

Regular Town Board Meeting Minutes: Jaunuary 28, 2019

Regular Town Board Meeting Minutes Halcott Grange
Jaunuary 28, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Deputy Town Clerk Cindy Bouton, Tax Collector Robin White. Absent:Town Clerk Patricia Warfield, Town Councilwoman Innes Kasanof.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Annual Reports: Supervisor White presented the Town Clerk’s annual report for 2018.
Tax Collector Robin White presented her 2018 report summary and distributed the Tax binder/book for inspection and for the Board to sign.

Approval of the minutes of the December 17, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynold: aye, Supervisor Alan White: aye.

Approval of the Minutes of the Organizational Meeting of January 7, 2019: With the addition of the following list of salaries: Town Supervisor: $3,587.00, Town Justice: $1025.00, Council Members: $793.75, Superintendent of Highways: $46,817.00, Town Clerk: $4,500.00, Tax Collector: $2,357.00. Motion to approve Minutes as amended by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department has been having flat tire issues due to rim problems. Tires are in need of replacement so the current rims will not be usable.. There is no spare at the moment either. The problem needs to be addressed so it doesn’t become an issue during an emergency or storm. The cost of 2 tires and rims would be around $3,000.00, but still no spare. Highway Superintendent Bouton has Board approval to spend $3,500.00 for tires and rim repairs. (B) The dump body and Oshkosh need to be updated on the Highway Inventory list.

Voucher vote: General Abstract #G0119 – vouchers 01– 12 = $10,536.59. Highway Abstract #H0119 – vouchers 13 – 23 = $5,005.05. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report. (B) The Town has begun using Green County Bank Corp as the official Bank but will continue to have local accounts at Community Bank for logistical reasons.

Clerk’s Report: Supervisor White presented the monthly clerk’s report: 1 certified transcript @ $10.00, 2 geneology searches @ $10.00 = $20.00, grange rental 1 local @ $50.00, 1 Non @ $100.00 = $150.00, building permits 1@ $75.00, 1@ $300.00=$375.00, 1 building permit renewal $200.00, dog licenses 5 (spay) @ $5.00 = $25.00. The Town collected and disbursed $855.00 for the month of December.
Other Business: (A) Motion to authorize payment of a $2,000.00 snow plow voucher by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day, Supervisor Alan White: aye. (B) Highway Employment Description: The Town is drafting a Position Description for the Town of Halcott Highway Position. A preliminary sample was distributed to the Board, with Board approval for Supervisor White, Highway Superintendent Bouton and Deputy Highway Superintendent Reynolds to continue to fine tune with the goal of having a final draft for the next Board meeting.

Next Meeting: Regular Meeting Monday, February 25, 2019, 7:15 pm.

Motion to Adjourn by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Agenda Town Board Meeting: Monday, February 25, 2019

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
7:15 PM, Monday, February 25, 2019
Town GRANGE, all are welcome

Pledge of Allegiance
CALL TO ORDER
1. Annual reports
2. Approval of minutes:  January 28, 2019
3. Highway Superintendent’s Report
Any vehicle updates
Position Description
4.Voucher vote.
5.Finance Chair Report.
Monthly report
Year End Process
6. Clerk’s Report.
7. Other business:
8. Public comment.
9. Next meeting:  Regular meeting March 18, 2019

Town Organizational Meeting Minutes January 7, 2019

Organizational Meeting Minutes 2019 January 7, 2019
Grange Hall, 7:15 pm

Present: Town Supervisor Alan White, Town Councilmembers Alan Reynolds, Yukari Day, Innes Kasanof, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Absent: Town Councilwoman Judy DiBenedetto.

Meeting opened at 7:15 pm with the Pledge of Allegiance.
Deputy Code Enforcement Officer: Hiram Davis will finish his State certification in February2019, and will become the deputy CEO for the Town on March 1, 2019.

Deputy Superintendent of Highways: Councilman Alan Reynolds is now the Deputy Superintendent of Highways.

Planning Board: Nancy Reynolds will continue to serve on the Planning Board, her new term will run until 12/2023.

Zoning Board of Appeals: Bruce Rowe will continue to serve on the ZBA, his new term will run until 12/2023.

Board of Assessment Review: Mark Kugler will continue to serve on the Board of Assessment Review, his new term will run until 9/30/2021.

Official Bank: The official bank of the Town of Halcott will be Greene County Bancorp. Inc.Town Clerk: Office hours will now be Wednesdays 5-7 pm, and any other hours by appointment.

2019 Town of Halcott Terms of Employment: Highway Superintendent Russell Bouton asked for clarification in regards to overtime for weekend and early morning hours worked by a Town employee. Supervisor White informed Superintendent Bouton that in order to receive overtime, 40 hours needed to be worked in that week before any overtime could be earned, regardless of what day of the week or time of day hours were worked.

Motion to accept the Town of Halcott Organization Schedule for 2019 by Councilwoman Innes Kasanof, 2nd by Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Motion to Adjourn at 7:29 pm by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.