Town Board Minutes, 17 August, 2020

Regular Town Board Meeting Minutes Halcott Grange
August 17, 2020 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Judy DiBenedetto, Innes Kasanof, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Absent: Councilman Alan Reynolds.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Approval of the minutes of the July 20, 2020 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department has finished putting down stone and oil on town roads. Highway Superintendent Bouton will try to get a definitive answer from the State on CHIPS reimbursement to the Town, he will also work with Finance Chair Innes Kasanof this week to finalize the amount of money spent on road repair and maintenance for reimbursement purposes. (B)TheTown has been hauling stone for the Town of Middletown, part of a reciprocal agreement, in exchange for brush trimming work performed by the Middletown Highway Department on Halcott roads. (C) Road improvements are ongoing on Townsend Hollow Rd. The removal of additional trees is necessary to widen the road, and an improved turn around is in the works to help facilitate the snow plowing done for Halcott by the Town of Middletown. (D)Greene County has been out of Halcott, taking care of complaints elsewhere in the County. While they are still short of help, they have plans to be back in Town mowing this week and will help mow town roads as well.

Voucher vote: (A) General Abstract #G0820 – vouchers #119 – 123 = $2,171.71. Highway Abstract #H0820 – vouchers #124 – 129 = $8,148.82. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presently the July 2020 monthly finance report. (B)The 2021 Tentative Budget will be presented to the Board at the September Regular Town Board meeting. With state finances questionable going forward into next year due to COVID-19, the Board will work towards trying to keep a flat budget increase for 2021. (C ) The new fire budget has not yet been presented to the Town Board. The Town would like to have a more formal fire budget discussion than has occurred in previous years, and would also like to discuss having the ability to vote on capital purchases for the fire department with an amount over $10,000.00.

Clerk’s Report: Building Permit: 1 @ $50.00, Certificate of Occupancy Search: 5 $ $25.00 each, Billy Haynes (Aug.-Oct.): $600.00, Transfer Station(garbage) money: $339.00. The Town collected and disbursed $1,114.00 for the month of July.

Other Business: (A) There has been an issue with hikers parking cars at the end of Johnson Hollow road, blocking the road and additionally, access to the truck turn around creating a dangerous situation should an emergency arise. The Town will look to see if there is state owned land on County Route 3 where a safer parking area could be created for day hikers looking to access state land.(B) Community Bank will be closing the Fleischmanns branch in November. Due to this decision, the Town will close out any remaining accounts at Community Bank and exclusively use the Bank of Greene County.

Next Meeting: Regular Town Board Meeting: September 21, 2020, 7:15 pm.

Motion to Adjourn at 8:18 pm by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

MInutes, Town Board meeting, 20 July 2020

Regular Town Board Meeting Minutes Halcott Grange
July 20, 2020 7:15 pm
Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Planning Board Chairwoman Nancy Reynolds.
Absent: Councilwoman Innes Kasanof.

Call to Order at 7:20 p.m. with the Pledge of Allegiance.

Approval of the minutes of the June 15, 2020 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Planning Board Report: Planning Board Chair Nancy Reynolds presented the 2019 annual report. 2019 was a slow year for the Planning Board with just 1-modular home replacement, 1-boundary line adjustment and 1-new home application which was turned over to the Zoning Board. There has been a substantial increase in people interested in buying property locally. Looking to the future, the Planning Board will set the tone for development and growth in Halcott. The Planning Board would like to add an additional alternate to the board and is looking to have a list of 2 or 3 names to give the Town Board for discussion and review before someone is chosen for appointment.

Highway Superintendent’s Report: (A) The Highway Department will stone and oil town roads this week and continue working to improve Townsend Hollow Rd.(B) The Greene County Highway Department has been working on County Route 3 with culvert replacements, shoulder work and brush cutting being done. Brush work will begin on County Route 1 as well. A lack of manpower has slowed the amount of progress being made. (C) The Mack truck had a valve adjustment done and the roller will be gone over to identify what seems to be an electrical problem. (D) The Greene County highway department’s excavator was struck by a hit and run driver which did cause damage. The Sheriff’s Department of Greene County is investigating.

Voucher vote: (A) General Abstract #G0720 – vouchers #99 – 106 = $1,710.52. Highway Abstract #H0720 – vouchers #107 – 118 = $10,611.16. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report.

Clerk’s Report: Grange Rental: 1 @ $100.00, Building Permits: 1@ $200.00, BP Renewal:1 @ $200.00, Demo Permit: 1 @ $100.00, Garbage Money (Transfer Station): $364.00 (May). Dog License: 1 (unneutered) @ $10.00. The Town collected and disbursed $974.00 for the month of June.

Other Business: (A) Supervisor White informed the Board that the Halcott Transfer Station is being used by non-residents which is a twofold problem. First, the transfer station is subsidized by town tax dollars and second, Greene County would not be appreciative of Halcott accepting out of county garbage. Motion to set policy limiting the use of the Town Transfer Station to Town of Halcott residents only by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. The Town will look to have signage made stating the Transfer Station is for use by Halcott residents only and Solid Waste Coordinator Kip
Johnson will begin turning away non-residents. (B) The fee for commercial haulers who use the transfer station for the disposal of the garbage of Halcott residents will increase to $200.00 a month.

Next Meeting: Regular Town Board Meeting: August 17, 2020, 7:15 pm.
Motion to Adjourn at 7:47 pm by Councilwoman Yukari Day: 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

March minutes, Town Board meeting

Regular Town Board Meeting Minutes Halcott Grange
March 16, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Fleischmanns Fire Chief Todd Wickham. Public: Scott Moroff.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Mark Project Proposal: Due to the advent of the Covid-19 virus, the Board will table the M-Ark Project Proposal discussion until the next round of funding is available as the thought was that grant monies would most likely be used to combat the affects felt locally due to the Covid-19 virus.

Approval of the minutes of the February 24, 2020 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department has been working on the water tank but there seems to be a discrepancy between the original cost estimate and a second itemized estimate including material delivery for much less. (B) Highway employee Greg Finch should be back at work the middle of May. The Highway Department has made provisions to hire temporary help to begin work on Town roads as soon as weather permits to ensure completion of scheduled work for early CHIPS reimbursement. (C) There have been a series of ongoing conversations between Supervisor Alan White and various members of Greene County in regards to a concrete commitment and schedule for maintenance and repair of the county roads in Halcott.

Voucher vote: General Abstract #G0320 – vouchers 35 – 44 = $20,994.85. Highway Abstract #H0320 – vouchers 45 – 51= $4,159.13. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.

Clerk’s Report: Grange Rental: (3 local) @ $50.00 each: $150.00, Building Permit: 1 @ $250.00, Building Permit Renewal: 1 @ $55.00, Billy Haynes: (Jan/Feb) @ $150.00 per month: $300.00, Transfer Station Money: (Dec. 31-Jan Jan 31) $300.00, Dog License: 1 unneutered: $10.00. The Town collected and disbursed $885.00 for the month of February.

Other Business: (A) Halcott has seen an increased police presence in Town to due an on-going issue at a residence in Town. (B) Fire Chief Todd Wickham presented an overview of the Fleischmanns Fire Department. There are approximately 35 members with about 20 members active. Fleischmanns has a mutual aide agreement in place with Arkville to insure there is enough manpower to cover all calls. The fire department is still investigating options for either a new facility at a new location or expanding on what is already in place. They are aware of Halcott plans to include space to house a fire truck in town when a new highway building is eventually built.
7:50 p.m. Motion to enter into Executive Session by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

8:06 p.m. Motion to exit the Executive Session by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. Supervisor Alan White asked for a motion to amend the 2020 Halcott Terms of Employment, 6F to read: Any leave requested in excess of the above amounts will be uncompensated and must be requested in writing and submitted to the Town Board for approval. Such requests must state the purpose of the leave, start and end dates. Motion to amend the Terms of Employment by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Next Meeting: Regular Meeting April 20, 2020, 7:15pm.

Motion to Adjourn at 8:34 p.m. by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Regular Town Board Meeting Minutes, February 24, 2020

Regular Town Board Meeting Minutes Halcott Grange
February 24, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Town Tax Collector Robin White, Town Assessor Mark Neves, Town Justice Ken Williams, Town Code Enforcement Officer John Mathiesen.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Tax Collector Robin White presented her annual report. Assessor Mark Neves presented his annual report.
Town Justice Ken Williams presented his annual report.
Code Enforcement Officer John Mathiesen presented his report. Town Clerk Patricia Warfield presented her annual report.

Approval of the minutes of the January 27, 2020 meeting: Motion to approve by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Town had a new NYMIR inspector here for a safety audit. He expressed concern about the metal recycle bin location under the shed roof which is attached to the highway garage building. Should the bin contents catch on fire, he feared the garage would catch fire as well. As of right now, the bin can not be moved as it needs to be covered. He also asked the Town to hire an inspection company to inspect the boiler at the Grange Building.

Voucher vote: General Abstract #G0220 – vouchers #19 – 29 = $5,668.74. Highway Abstract #H0220 – vouchers #30 – 34 = $2,589.99. Motion to pay bills by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The AUD report has been finished and sent to the State. (C) The fire contract has been paid. Supervisor Alan White will reach out to Fire Chief Todd Wickham and ask that he prepare a Fleischmanns Fire Company annual report for Halcott to be presented to the Board at a future meeting. (D) With the books closed for 2019, the Town will be able to add $9,531.55 to the Highway Reserve Fund and $15,659.42 to the General Reserve Fund. Motion to approve the transfer of surplus funds to the Highway and General Reserve Funds by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Clerk’s Report: Building Permits: 1 @ $250.00, 1 @ $1,080 = $1,330.00. Certificate of Occupancy Searches: 3 @ $25.00 = $75.00, Building Permit Renewal: 1 @ $50.00, Certified Copy: 1 @ $10.00. Billy Haynes (Dec. Pymt) $150.00. The Town collected and disbursed $1,615.00 for the month of January.

Other Business: (A) Peg Ellsworth of the M-Ark Project could not attend the Town Board Meeting but did e-mail a proposal to Supervisor Alan White for review. The proposal calls for the Town to hire the M-Ark Project to do the grant writing for Halcott in relation to the new Town Highway Garage.
The first stage of the proposal entails planning which is essentially building design and a cost estimate which then allows for the second stage which would be to apply for available funding to build it. The Town would apply for a planning grant from the O’Connor Foundation in the amount of $40,000.00 which Halcott would match with $10,000.00 to get the Town through the planning process. If awarded the grant, the Town would put out for an R.F.P. for consultants to do the planning with the Town. In return for the grant writing and then over-seeing the R.F.P. process, Peg Ellsworth proposed the Town pay the M-Ark Project $2.500.00. The Board will re-visit the proposal at the next board meeting to give members more time to look over the proposal for themselves. Supervisor White will try to have Peg Ellsworth at the next board meeting.

Next Meeting: Regular Town Board Meeting March 16, 2020, 7:15pm.

Motion to Adjourn at 8:25 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, January 27, 2020, 7:15 pm

Regular Town Board Meeting Minutes Halcott Grange
January 27, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Highway Superintendent Russell Bouton, Town Clerk, Patricia Warfield. Greene County Sheriff: Peter Kusminsky. Absent: Council Members Innes Kasanof, Judy DiBenedetto.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Greene County Sheriff Peter Kusminsky: Newly elected, Sheriff Kusminsky came to Halcott to introduce himself to the Board. Some of the items discussed for the Town were increased patrols in Halcott, an issue with speeders on County Rote 3, the installation of a new data base to better route 911 calls from Halcott and creating a Senior Call-In Program in Halcott where by senior residents of Halcott (who sign up for the program) call into the Sheriff’s department between 8-10 am each day. If no call-in is received, a member of the Sheriff’s department would come to Town to check on that individual. This program already exists in other communities.

Approval of the minutes of the meeting: With the following typo correction: Councilwoman Innes Kasanof instead of Councilwoman Yukari Day where it shows up twice. Motion to approve by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Supervisor White: aye.

Highway Superintendent’s Report: (A) The lawn tractor used by the Highway Department for mowing by the Grange and other locations is in need of work. Given the age and condition of the mower, the Highway Department will look to purchase a replacement at some point. (B) The Highway Department will have an employee out for an extended period of time but Highway Superintendent Bouton assured the Board that the position is well covered.

Voucher vote: General Abstract #G0120 – vouchers 01-12 = $42,216.84. Highway Abstract #H0120 – vouchers 13-18 = $3,826.10. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report. (B) The Finance Chair has been working on the Town’s AUD report. (C) The 2020 Budget has been amended, the bottom line is the same but some amount totals needed adjustment. Motion to approve the amended 2020 Town of Halcott Budget by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Supervisor Alan White: aye.

Clerk’s Report: Building Permits: 1 @ $80.00, 1 @ $340.00: $420.00, 1 Flood Plain Development Permit: $250.00, 1 BP Fine: $250.00, 1 C/O Search: $25.00, Garbage Money(Sept-Dec): $403.00. The Town collected and disbursed $1,348.00 for the month of December.

Other Business: The Catskill Mountain News Newspaper is currently not publishing and with no committed time to restart, the Town needs to find another paper to use as the “official” Town of Halcott newspaper. Supervisor Alan White recommended the Mountain Eagle as a replacement. Motion to amend the Town of Halcott Organizational Document to list the Mountain Eagle as the official Town of Halcott paper by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Supervisor Alan White: aye.

Next Meeting: Regular Town Board Meeting, February 24, 2020, 7:15 pm.

Motion to Adjourn at 7:50 p.m. by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Supervisor Alan White: aye.