Town Board Minutes, April 19, 2021

Regular Town Board Meeting Minutes Halcott Grange
April 19, 2021, 6:00 pm

Present: Town Supervisor Alan White, Council Member Alan Reynolds, Yukari Day, Innes Kasanof, Judy DiBenedetto, Deputy Bookkeeper Sheri Reynolds, Highway Superintendent Russell Bouton, Town Clerk, Patricia Warfield. Public: Scott Moroff.

Call to Order at 6:00 p.m. with the Pledge of Allegiance.

Approval of the minutes of the February 22, 2021 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Approval of the minutes of the March 15, 2021 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Supervisor Alan White: aye. Abstain: Councilwoman Yukari Day, Councilman Alan Reynolds.

Highway Superintendent’s Report: (A) While the Town was using the rented chipper to see if the machine was something the Highway Department wanted to purchase, the radiator stopped working. The company picked up the machine, fixed what was wrong and the chipper is once again here in Halcott. Highway Superintendent Bouton is happy with the chipper’s capabilities and Supervisor White asked board members for a motion to accept the bid price of $23,700 and purchase the chipper. Motion to accept the chipper bid price and purchase the machine by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye. (B) The Town will receive $8,867 in PAVE NY funds, $7,787 in Extreme Weather Funds, and $38,848 in CHIPS funds. The Highway Department will begin working on roads scheduled for repairs and maintenance then move on to repairs and improvements to the town roads hardest hit by severe winter weather. In addition, the Highway Committee will work on assessing the integrity of some alternate town access roads for emergency ingress and egress and outline a plan for improving one of them. (C) Highway Superintendent Russell Bouton shared with the board that the Town Highway employee Paul Krickhahn has given notice that he will be leaving his position. The Town will begin the process of hiring a new highway employee.

Voucher vote for February 2021: General Abstract #G0221 – vouchers 20-28 = $2,698.95. Highway Abstract #H0221 – vouchers 29-36 = $5,425.02. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Voucher vote for March 2021: General Abstract #G0321 – vouchers 37-47 = $2,232.93. Highway Abstract #H0321 – vouchers 48-52 = $2,516.19. Motion to pay bills by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Voucher vote April 2021: General Abstract #G0421 – vouchers 53-61, 66 = $1,615.62. Highway Abstract #H0421 – vouchers 62-65 = $6,964.07. Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: Finance Chair Innes Kasanof presented the monthly report.

Clerk’s Report: Building Permit 1 @ $300.00, 1 @ $100.00: $400.00, BP Renewal 2 @ $50.00: $100.00, C/O Search: $25.00, Dog License 1(neutered): $5.00. The Town collected and disbursed $530.00 for the month of March.

Other Business: There have been individuals perpetuating a scam by using certain contact information found on the Town of Halcott web site to post fake jobs listings or solicit job seekers with phony job offers on certain websites such as Indeed and Linkedin. A notice has been posted on the Halcott website alerting all site visitors looking for additional job information of the scam.

Next Meeting: Regular Town Board Meeting, May 17, 2021, 6:00 pm.

Motion to Adjourn at 6:41 p.m. by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board minutes, 15 March, 2021

Phone Meeting Due to COVID-19
Regular Town Board Meeting Minutes Halcott Grange
March 15, 2021, 6:00 pm

Present: Town Supervisor Alan White, Council Member Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk, Patricia Warfield. Absent: Councilwoman Yukari Day.

Call to Order at 6:00 p.m.

Approval of the minutes of the February 22, 2021 meeting: Vote to be taken at the next regular town board meeting.

Highway Superintendent’s Report: (A) The Town has received one bid from Montano Equipment for a chipper for $27,900 which includes a one month rental of the chipper at $4,200 by the Town and then a final bid balance of $23,700 should the town choose to purchase. Councilman Alan Reynolds confirmed consensus of the Board to rent the chipper for one month for the Highway Department to determine if this model will meet the needs of the highway department. Highway Superintendent Bouton will report his findings to the board at the next meeting and Supervisor White will then ask the Board for a vote to purchase if the chipper is acceptable. (B) The Highway Department had repair work done on the air compressor and Oshkosh plow truck. (C) Greene County has been contacted and will be sending someone out to look at plugged drainage pipes and storm road damage on County Route 1.

Voucher vote: General Abstract #G0321 – vouchers 37-47 = $2,232.93. Highway Abstract #H0321 – vouchers 48-52 = $2,516.19. Board members reviewed the March vouchers and with no questions gave consent to pay bills. Supervisor White will ask for a vote at the next town board meeting.

Finance Chair Report: Finance Chair Innes Kasanof presented the monthly report.

Clerk’s Report: Building Permit: $540.00, Transfer Station/Feb: $222.00, Billy Haynes March-May: $600.00, Subdivision: $100.00, Certified Transcript 5@ $10.00: $50.00. The Town collected and disbursed $1,512.00 for the month of February.

Next Meeting: Regular Town Board Meeting, April 19, 2021, 6:00 pm.
Masks and Social Distancing Required
Phone Meeting ended at 6:24 p.m.

2021 Organizational Meeting minutes

Organizational Meeting Minutes January 4, 2021, 6 p.m. Halcott Grange Hall

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Deputy Bookkeeper Sheri Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Call to order at 6:00 p.m.
Deputy Superintendent of Highways: 
Paul Krickhahn

Planning Board: Motion to reappoint Mark Vogler to the Town of Halcott Planning Board by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari day: aye, Supervisor Alan White: aye. Term: 5 years.

Zoning Board of Appeals: Motion to reappoint Karen Rauter to the Town of Halcott Zoning Board of Appeals by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: ayeTerm: 5 years.

Board of Assessment Review: Motion to reappoint Susan Herzog to the Town of Halcott Board of Assessment Review by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.Term: 3 years.

Due to the overlapping of term endings: Motion to adjust the term endings of Zoning Board of appeals member Christl Johnson from 12/21 to 12/22 and Zoning Board of Appeals Chairman Warren Reynolds from 12/21 to 12/24 by Councilwoman Innes Kasanof, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Fire Protection: Undesignated.

Terms of Employment: The Terms of Employment were amended in November to reflect an added 1⁄4 day per month of vacation time and the ability to carry over 5 vacation days into the following calendar year.

Ambulance Contract: The Town contracts with Margaretville Hospital for ambulance coverage, the cost of which is covered by Greene County. The cost of ambulance coverage has not gone up for a number of years but going forward a gradual set of increases will occur in the next few years to catch up with actual costs.

Town Newspaper: The Mountain Eagle.

Town Board Meeting: Start time 6:00 p.m.

Transfer Station: There was a problem at the Town Transfer Station with the Recycle bin not being picked up by Greene County in a timely manner, creating an overflow of recycle materials to be left

scattered on the ground around the outside of the recycle bin. A phone call was placed to the individuals at the county level in charge of solid waste and the problem should be taken care of by the end of the week.

Motion to Adjourn at 6;53 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

December Town Board minutes

Regular Town Board Meeting Minutes Halcott Grange
December 21, 2020 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Deputy Bookkeeper Sheri Reynolds, Pine Hill Fire Chief Orville Smith. Public: Mountain Top Cares Coalition members Maret Panzenbeck, Jana Tyree, Scott Tyree, Warren Reynolds.

Call to Order at 7:17 p.m. with the Pledge of Allegiance.

Pine Hill Fire Chief Orville Smith: Fire Chief Smith gave the Town Board an overview of the Pine Hill Fire Department. There are 17 current members, and there are 5 trucks in service, built in 2000 or newer with a spare truck which could be housed in Halcott when a structure to house it is built. The Pine Hill Fire Department has been receptive to the idea of providing fire protection coverage for the Town of Halcott and has been looking into any legal or logistical problems that could arise. There are Halcott residents who are already members of the Pine Hill Fire Department and hopefully additional residents would be willing to become volunteers as well. The Town could build the satellite fire structure through the Pine Hill Fire Department for a substantial savings to the Town.

Mountain Top Cares Coalition: Maret Panzenbevk came before the Board to answer questions and concerns about the installation of a Narcan box at the Halcott Grange Hall. The mission of the Mountain Top Coalition Cares is “To Serve People with Substance Abuse Disorders.” There will be no cost to the Town as costs are covered by N.Y. State and Greene County and no legal liability due to the N.Y. State Good Samaritan Law which covers those who give first aid to others in good faith. The box will be tended to by local volunteers and training will be made available as well. Motion to install a Narcan box at the Halcott Grange Hall by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Approval of the minutes of the November 15, 2020 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Clean up after the snow storm went well although it was difficult for the Highway Department workers to get in to the Town Garage area to get started. (B) The large amount of snow caused some road drainage problems on County Route 3 but the Highway Department was able to identify the cause and get the road cleaned up.

Voucher vote: (A) General Abstract #G1220 – vouchers #177-186, 201 = $2,436.54. Highway Abstract #H1220 – vouchers #187-200 = $6,082.88. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report for November. (B) Deputy Bookkeeper Sheri Reynolds has been working closely with finance Chair Innes Kasanof in recent months. (C ) The Town has not yet received CHIPS reimbursement money, the state website posted monies would be disbursed by December 18th. An inquiry will be made to the State as to when the money can be expected.

Clerk’s Report: 8 Certified Transcripts @ 10.00 = $80.00, 3 Building Permits: 1 @ 275.00, 1 @ 380.00, 1 @ 200.00 = 855.00, 1 C/O Search: 25.00, 2 Demo Permits @ 25.00 = $50.00, Transfer Station/Garbage Money: 354.00, 1 Dog License (neutered): $5.00. The Town collected and disbursed $1,369.00 for the month of November.

Other Business: With the Town weighing fire protection options and actively looking to move forward with the building of a satellite building to house a fire truck in Halcott, Supervisor White asked the Board for a motion to create a reserve fund for fire protection. Motion to create a Fire Protection Reserve Fund by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Next Meeting: Organizational Meeting January 4, 2021, 6:00 pm. Regular Town Board Meeting: January 25, 2021, 6:00 pm.

Motion to Adjourn at 8:37 pm by Councilwoman Inness Kasanof, 2nd Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.