2021 Organizational Meeting minutes

Organizational Meeting Minutes January 4, 2021, 6 p.m. Halcott Grange Hall

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Deputy Bookkeeper Sheri Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Call to order at 6:00 p.m.
Deputy Superintendent of Highways: 
Paul Krickhahn

Planning Board: Motion to reappoint Mark Vogler to the Town of Halcott Planning Board by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari day: aye, Supervisor Alan White: aye. Term: 5 years.

Zoning Board of Appeals: Motion to reappoint Karen Rauter to the Town of Halcott Zoning Board of Appeals by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: ayeTerm: 5 years.

Board of Assessment Review: Motion to reappoint Susan Herzog to the Town of Halcott Board of Assessment Review by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.Term: 3 years.

Due to the overlapping of term endings: Motion to adjust the term endings of Zoning Board of appeals member Christl Johnson from 12/21 to 12/22 and Zoning Board of Appeals Chairman Warren Reynolds from 12/21 to 12/24 by Councilwoman Innes Kasanof, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Fire Protection: Undesignated.

Terms of Employment: The Terms of Employment were amended in November to reflect an added 1⁄4 day per month of vacation time and the ability to carry over 5 vacation days into the following calendar year.

Ambulance Contract: The Town contracts with Margaretville Hospital for ambulance coverage, the cost of which is covered by Greene County. The cost of ambulance coverage has not gone up for a number of years but going forward a gradual set of increases will occur in the next few years to catch up with actual costs.

Town Newspaper: The Mountain Eagle.

Town Board Meeting: Start time 6:00 p.m.

Transfer Station: There was a problem at the Town Transfer Station with the Recycle bin not being picked up by Greene County in a timely manner, creating an overflow of recycle materials to be left

scattered on the ground around the outside of the recycle bin. A phone call was placed to the individuals at the county level in charge of solid waste and the problem should be taken care of by the end of the week.

Motion to Adjourn at 6;53 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

December Town Board minutes

Regular Town Board Meeting Minutes Halcott Grange
December 21, 2020 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Deputy Bookkeeper Sheri Reynolds, Pine Hill Fire Chief Orville Smith. Public: Mountain Top Cares Coalition members Maret Panzenbeck, Jana Tyree, Scott Tyree, Warren Reynolds.

Call to Order at 7:17 p.m. with the Pledge of Allegiance.

Pine Hill Fire Chief Orville Smith: Fire Chief Smith gave the Town Board an overview of the Pine Hill Fire Department. There are 17 current members, and there are 5 trucks in service, built in 2000 or newer with a spare truck which could be housed in Halcott when a structure to house it is built. The Pine Hill Fire Department has been receptive to the idea of providing fire protection coverage for the Town of Halcott and has been looking into any legal or logistical problems that could arise. There are Halcott residents who are already members of the Pine Hill Fire Department and hopefully additional residents would be willing to become volunteers as well. The Town could build the satellite fire structure through the Pine Hill Fire Department for a substantial savings to the Town.

Mountain Top Cares Coalition: Maret Panzenbevk came before the Board to answer questions and concerns about the installation of a Narcan box at the Halcott Grange Hall. The mission of the Mountain Top Coalition Cares is “To Serve People with Substance Abuse Disorders.” There will be no cost to the Town as costs are covered by N.Y. State and Greene County and no legal liability due to the N.Y. State Good Samaritan Law which covers those who give first aid to others in good faith. The box will be tended to by local volunteers and training will be made available as well. Motion to install a Narcan box at the Halcott Grange Hall by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Approval of the minutes of the November 15, 2020 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Clean up after the snow storm went well although it was difficult for the Highway Department workers to get in to the Town Garage area to get started. (B) The large amount of snow caused some road drainage problems on County Route 3 but the Highway Department was able to identify the cause and get the road cleaned up.

Voucher vote: (A) General Abstract #G1220 – vouchers #177-186, 201 = $2,436.54. Highway Abstract #H1220 – vouchers #187-200 = $6,082.88. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report for November. (B) Deputy Bookkeeper Sheri Reynolds has been working closely with finance Chair Innes Kasanof in recent months. (C ) The Town has not yet received CHIPS reimbursement money, the state website posted monies would be disbursed by December 18th. An inquiry will be made to the State as to when the money can be expected.

Clerk’s Report: 8 Certified Transcripts @ 10.00 = $80.00, 3 Building Permits: 1 @ 275.00, 1 @ 380.00, 1 @ 200.00 = 855.00, 1 C/O Search: 25.00, 2 Demo Permits @ 25.00 = $50.00, Transfer Station/Garbage Money: 354.00, 1 Dog License (neutered): $5.00. The Town collected and disbursed $1,369.00 for the month of November.

Other Business: With the Town weighing fire protection options and actively looking to move forward with the building of a satellite building to house a fire truck in Halcott, Supervisor White asked the Board for a motion to create a reserve fund for fire protection. Motion to create a Fire Protection Reserve Fund by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Next Meeting: Organizational Meeting January 4, 2021, 6:00 pm. Regular Town Board Meeting: January 25, 2021, 6:00 pm.

Motion to Adjourn at 8:37 pm by Councilwoman Inness Kasanof, 2nd Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Minutes November 16, 2020

Regular Town Board Meeting Minutes Halcott Grange
November 16, 2020 7:15 pm

Present: Town Supervisor Alan White, Council Members Innes Kasanof, Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield,

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Approval of the minutes of the October 19, 2020 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Oshkosh needed to have the radiator repaired. The work was completed, the plow is back on, and the truck is ready for winter weather. (B) The Highway Department will begin work to create an alternative turn around spot on Hubbard Road before snow removal begins to make it easier for the plow truck to back up and get turned around when plowing. A small culvert will be installed to help facilitate the plans. (C) The roller has been looked over and all in all, seems fine. It was decided when spring comes, the rear tires will be filled with calcium for added weight to make the machine more balanced for better performance. (D) Due to illegal dumping that has occurred at the Town Transfer Station, the Highway Department will reposition security cameras for better coverage of the area and to ensure the recording of vehicle license plates. (E) Giving consideration to the Board discussion at the September Town Board meeting in regards to the use of vacation days, Supervisor White suggested the Organization Document be changed at the Organizational Meeting in January to include the ability to carry over 5 vacation days into the following calendar year, and to add an additional 1⁄4 day of vacation per month as well. Motion to accept the proposed changes to the Town of Halcott Organization Document by Councilwoman Innes Kasanof, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Voucher vote: (A) General Abstract #G1120 – vouchers #160 – 169 = $2,567.33. Highway Abstract #H1120 – vouchers #170 – 174, 176 = $3,205.89. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The paperwork for final CHIPS reimbursement has been submitted.

Clerk’s Report: Building Permit: 1 @ $200.00, BP Renewal: 1 @ $100.00, Certificate of Occupancy Search: $25.00, Billy Haynes Nov-Jan: $600.00, Transfer Station/bagged garbage: $410.00. The Town collected and disbursed $1,335.00 for the month of October.

Other Business: (A) Councilwoman Innes Kasanof presented the Board with a request from Mountain Top Cares Coalition to install a Narcan Box in Halcott at the Grange. Narcan/Naloxone can quickly restore normal respiration to a person whose breathing has slowed or stopped due to an opioid overdose. A local volunteer would be provided to install and then maintain the box as needed. The Board had a number of questions in regards to how something like this would work in a town like Halcott, and what would be the Towns liability, if any? Councilwoman Kasanof will gather additional information to present to Board members in response to their questions. (B) Motion to enter intoexecutive session at 7:40 pm by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. (C) Motion to exit executive session at 8:50 pm by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Next Meeting: Regular Town Board Meeting: December 21, 2020, 7:15 pm.

Motion to Adjourn at 8:55 pm by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, October 19, 2020

Regular Town Board Meeting Minutes Halcott Grange
October 19, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Call to order at 7:15 pm with the Pledge of Allegiance.

Opened Public Hearing for the 2021 Budget at 7:16 pm: Finance Chair Innes Kasanof took into consideration items discussed at the September Board meeting and was able to accommodate a raise for the Highway Department employee, a salary increase for the Deputy Bookkeeper from $1,000.00 to $1,650.00 per year and a salary of $51,000.00 for the Highway Superintendent with no tax increase, in part due to money saved on equipment repairs and the fire contract costing the Town less than originally thought.. With no public to hear from, motion to approve the Town of Halcott 2021 Budget by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye. Motion to close the Public Hearing at 7:25 pm by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Approval of the minutes of the September 21, 2020 meeting: Motion to approve by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department is getting trucks and sanders ready for winter weather. (B) The Highway Department has been having mechanical problems with the Chevy, it could be sediment in the gas tank causing the problem and the tank may need to be replaced.(C) The Highway Department was able to complete additional tree work and the truck turn- around on Townsend Hollow Rd. before the winter weather arrived.

Voucher vote: General Abstract #G1020 – vouchers 150 – 153, 158 = $877.49. Highway Abstract #H1020 – vouchers 154 – 157, 159 = $3,099.74. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)With all invoices in, paperwork can be finished and turned in for the last of the CHIPS reimbursement.(C) With the increased use of the transfer station, the Town may need to raise the per bag fee for garbage in order to help close the gap between the actual cost to the Town to run the transfer station and the money brought in.

Clerk’s Report: C/O Search: $25.00, Transfer Station/bagged garbage: $517.00. The Town collected and disbursed $542.00 for the month of September.

Next Meeting: Regular Town Board Meeting November 16, 2020, 7:15 pm.

Motion to Adjourn at 7:41 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Regular Town Board Meeting Minutes September 21, 2020

Regular Town Board Meeting Minutes Halcott Grange
September 21, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Town Clerk Patricia Warfield. Absent: Town Highway Superintendent Russell Bouton.

Call to order at 7:15 pm with the Pledge of Allegiance.

Budget Discussion: Finance Chair Innes Kasanof presented the Tentative 2021 budget to the Board for review. The total tax revenue to be raised by the Town would be $313,869.00, the same as 2020, which means no Town tax increase for 2021. Included in the budget are the following salaries: Town Supervisor: $3,695.00, Town Council members: $1,848.00, Town Clerk: $4,635.00, Highway Superintendent: $49,670.00. Motion to approve the Tentative 2021 Budget by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Approval of the minutes of the August 17, 2020 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye. Abstain: Councilman Alan Reynolds.

Highway Superintendent’s Report: (A) Deputy Superintendent of Highways Alan Reynolds brought to the attention of the Board how much money the Town has been saving on equipment maintenance and repair costs due to the versatility of the new Town Highway Department employee, who not only operates the trucks and equipment but has abilities as a mechanic as well. While the new employee will qualify for a nominal raise on the 6 month hire anniversary, Deputy Highway Superintendent Reynolds felt a larger raise was deserved. Additionally it was asked if policy could be changed in regards to no carry over of vacation days from one calendar year to the next. Due to the unpredictable nature of winter plowing, there is a fear that if a snow season ran into late spring and an early winter snow season started, and with road maintenance and repairs on a firm spring/summer schedule, there might not be enough time to use all vacation days annually. Supervisor White informed Deputy Superintendent Reynolds that he would present these issues to the Board for discussion and a vote at the Organizational Meeting in January. (B) The Highway Department will look to purchase a wood chipper in 2021 to facilitate getting rid of all the dead and dying ash trees. (C) Supervisor White recommended to the Board that an official letter of appreciation should be sent by the Town, thanking Greene County for the substantial amount of road repair work that was done in Halcott this year. A major part of the Greene County Highway budget was spent on the county roads here in town. Including an article about the road improvements in the next issue of the Times of Halcott was discussed as well.

Voucher vote: General Abstract #G0920 – vouchers 130 – 139 = $2,276.53. Highway Abstract #H0920 – vouchers 140 – 149 = $18,368.09. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.

Clerk’s Report: Building Permit: 1 @ $60.00, 2 @ $100.00, Certificate of Occupancy Search: 2 @ $25.00, Transfer Station Money: $370.00. The Town collected and disbursed $680.00 for the month of August.

Other Business: (A) 8:09 pm: Motion to enter into Executive Session by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White. (B) 8:48 pm: Motion to leave Executive Session by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Next Meeting: Public Hearing on the Proposed 2021 Town Budget October 19, 2020, 7:15pm. Regular Town Board Meeting to follow.

Motion to Adjourn at 8:50 pm by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.