Town Board Minutes, 18 April 2022

Regular Town Board Meeting Minutes Halcott Grange
April 18, 2022, 6:00 pm

Present: Town Supervisor Innes Kasanof, Council members Alan Reynolds, Eric Fronckowiak, Samantha Bouton, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Webmaster Greg Beechler. ZBA Chairwoman Karen Rauter, Planning Board Member Warren Reynolds.

Call to order at 6:00 pm with the Pledge of Allegiance.

Approval of the minutes of the March 21, 2022, meeting: With the following correction: the consultant cost for the land use code update will be in the neighborhood of $5,400.00. Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Samantha Bouton, Councilman Alan Reynolds: aye, Councilman Eric Fronckowiak: aye, Supervisor Innes Kasanof: aye.

Annual Reports: Webmaster Greg Beechler presented his report. The Town was used in a scam last year; set up on Indeed were phony town jobs which led to some applicants being scammed out of money. The Town suffered no liability in this due to posting on the Town website that there were no job openings posted anywhere for the Town of Halcott. The current hosting company of the Town email domain is transitioning from free email to a paid system. There are other options and Webmaster Beechler will research additional information for the board to review and decide how to proceed.

Grange Steward Bob VanValkenbugh’s report presented by Supervisor Innes Kasanof. The repairs Grange Steward VanValkenburgh listed as needed for the Grange building is a new porch including steps and railings and to replace and paint some of the bottom siding boards. He would also rebuild the small shed behind the Grange as needed.

Highway Superintendent’s Report: (A) The price for material will carry through from last year until May 31st so the highway department will act quickly to order material for road repairs and maintenance work. (B) The Highway Department continues to work on widening the far side of Silas Lake Rd. (C) Greene County has County Route 1 up for paving in 2022, also in the works are culvert replacements on both County Rt. 1 and 3. (D) The cylinder on the Mack dump body is leaking oil, a mechanic is scheduled to come and install a new one.

Voucher vote: General Abstract #G0422 – vouchers 59 – 66 = $1,609.76. Highway Abstract #H022 – vouchers 67 – 74 = $5,904.07. Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilman Eric Fronckowiak, Councilman Alan Reynolds: aye, Councilwoman Samantha Bouton: aye, Supervisor Innes Kasanof: aye.

Budget Officer’s Report: (A) Supervisor Innes Kasanof presented the monthly finance report.

Clerk’s Report: Certified Transcript: $10.00, Grange Rental (local) $50.00, Building Permit: $75.00, BP Renewal: $185.00, C/O Search: 2 @ $25.00 each: $50.00, Transfer Station/February: $150.00. The Town collected and disbursed $520.00 for the month of March.

Other Business: (A) Board of Assessment Review member Marta Weiss had her term end and needed to be reappointed. Motion to appoint Marta Weiss to the Board of Assessment Review by

Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilman Eric Fronckowiak: aye, Councilwoman Samantha Bouton: aye, Supervisor Innes Kasanof: aye. (B) The Board continues the process of appointing members to the Land Use Code Update committee. At the March Town Board Meeting, the board discussed sharing the Land Use Code meetings live via Zoom for those who can not be present. The board has also discussed recording the Zoom meetings as well. Let the minutes show that the Town Board wishes to publish recorded sessions of the Land Use Code Update Meetings, to be provided through the consultants Zoom account. (C)Councilman Alan Reynolds reports that the Elk Creek Toe Cut Project is still on the table for perhaps later this year or next year.

Next Meeting: Regular Meeting, May 16, 2022, 6:00 pm.

Motion to Adjourn at 7:13 pm by Councilman Eric Fronckowiak, 2nd by Councilwoman Samantha Bouton, Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Innes Kasanof: aye.

Town Board Minutes, 21 March 2022

Regular Town Board Meeting Minutes Halcott Grange
March 21, 2022, 6:00 pm

Present: Town Supervisor Innes Kasanof, Council members Alan Reynolds, Judy DiBenedetto, Eric Fronckowiak, Samantha Bouton, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Public: Ida Piperisova, Scott Moroff, Warren Reynolds, Sheri Reynolds, Karen Rauter.

Call to order at 6:00 pm with the Pledge of Allegiance.

Approval of the minutes of the February 21, 2022 meeting: Motion to approve by Councilwoman Samantha Bouton, 2nd by Councilman Eric Fronckowiak, Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Innes Kasanof: aye.

Highway Superintendent’s Report: (A) CHIPS reimbursement to the Town is projected to be the same as last year but that has not yet been confirmed by the State. (B) The Highway Department is planning to stone and oil 3 miles of town road this season. Due to cost instability of petroleum products, the final cost to stone and oil the roads this year this will have a direct effect on the amount of crusher run to be purchased due to unforeseen increase in costs. (C) Highway Superintendent Bouton informed the Board that the lawn tractor used to cut grass at the Grange and elsewhere is old and has become unreliable, frequently not starting when needed. The Board agrees that a new mower should be purchased. Superintendent Bouton has begun pricing replacement mowers, to get something similar in size the cost is around $3,900.00. (D) The trimmer used by the Highway Department will need to be looked at. The trimmer is also used as a pole saw and it seems that the additional use has caused the shaft to strip and become worn out. The trimmer will be looked at to see whether it is worth repairing or if as new one should be purchased. (E) The Highway Department will begin filling potholes on the Town roads.

Voucher vote: General Abstract #G0322 – vouchers 44 – 50 = $12,988.67. Highway Abstract #H0322 – vouchers 51 – 58 = $4,675.10. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilman Eric Fronckowiak, Councilwoman Samantha Bouton: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Innes Kasanof: aye.

Finance Chair Report: (A) Supervisor Innes Kasanof presented the monthly finance report. (B) Solid Waste Collection Review: Proceeds from dumpster rental and bag collection for 2021 was $4,777.00, the budgeted amount was $3,000.00. Payments made to Greene County for hauling and dumpster replacement totaled $7,036.75 for 2021, the budgeted amount was $5,800.00. While the Town paid $1,236 more than was budgeted, proceeds were also more than budgeted by $1,777.00. In total, the Town ended up with $541.00 for 2021. (C) The Board then had a discussion as to the inequities of how people are paying for dumping their garbage at the Town Transfer Station. When the fee was first settled on, it was $2.00 for a regular 13-gallon kitchen bag. There are some who have been bringing in contractor size bags full of garbage and paying the $2.00 fee. With contractor bags having a 42-gallon capacity, it was decided the cost for these larger bags would be $6.00 per bag, to become effective immediately. Motion to increase the per bag dumping fee for bags larger than a 13-gallon kitchen bag to $6.00 per bag by Councilman Eric Fronckowiak, 2nd by Councilwoman Samantha Bouton, Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Innes Kasanof: aye.

Clerk’s Report: C/O Search: $25.00, Billy Haynes (Feb/March): $500.00, Transfer Station (Jan): $148.00. The Town collected and disbursed $673.00 for the month of February.

Other Business: (A) Land Use Code Update: Consultant Nan Stoltenberg came up with a list of steps to follow for the land use code update. She would like to have the ability to Zoom the meetings so those who can’t be physically present could see the meetings in real time on their computer, I-pad, tablet, etc. Her fee for working with the Town through the update process would be $5,400.00. The Board is working on the first step which is to appoint the ad hoc committee which will consist of: a town board member, zoning board of appeals chair Karen Rauter, planning board member Nan Reynolds, and 2 people from the public. Councilwoman Judy DiBenedetto thought it would be good to have someone from the farming community on the committee. Supervisor Kasanof has had individuals who would like to be considered for the committee contact her and others have volunteered the names of individuals whom they feel would be an asset to the committee. The Board will look at those truly interested, discuss with them what being on the committee would entail and then address committee appointments at the next meeting.

Next Meeting: Regular Board Meeting, April 18, 2022, 6:00 pm.

Motion to Adjourn at 6:45 pm by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Samantha Bouton, Councilman Alan Reynolds: aye, Councilman Eric Fronckowiak: aye, Supervisor Innes Kasanof; aye.

Town Board Meeting Minutes, January 17 2022 

Regular Town Board Meeting Minutes Halcott Grange
January 17, 2022, 6:00 pm

Present: Town Supervisor Innes Kasanof, Council members Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Public: Sheri Reynolds, Warren Reynolds, Paul Tamaccio, Scott Moroff, Eric Fronckowiak, Samantha Bouton.

Call to order at 6:00 pm with the Pledge of Allegiance.

Correspondence received during the month: (A) The Greene County Planning Board is looking for a representative from Halcott to sit on the Greene County Planning Board. In the past it has been difficult to find someone interested in the position because the meetings are held in Catskill, but there are now zoom meetings perhaps making the position more attractive. (B) The Town was contacted by N.Y. Springwater. Trucks are having a difficult time finding them and they asked that signs be put up along Co. Hwy 3 to make it easier for drivers to locate their business. Highway Superintendent Russell Bouton had been contacted last summer by N.Y. Spring water and put a call in to Greene County but did not receive any indication from Greene County that signs would be put up, so he passed along the contact number to N.Y. Spring Water. (C) Supervisor Kasanof received an e-mail from Paul Margaritis with many different suggestions and asked that the Town Clerk put the suggestions in a file for the Land Use Code Committee when it is formed.

Approval of the minutes of the December 20, 2021 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Supervisor Innes Kasanof: aye.

Appointments: (A) Town Board members: Motion to appoint Eric Fronckowiak and Samantha Bouton to the Halcott Town Board by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Supervisor Innes Kasanof: aye. (B) Budget Officer: Supervisor Innes Kasanof presented Paul Tamaccio to the Board as her choice for the new Budget Officer with a term of (1) year and a salary of $8,000.00 and asked Board members for their input. Councilman Alan Reynolds questioned the salary amount and Councilwoman Judy DiBenedetto expressed her surprise when she saw the name Paul Tamaccio on the agenda for the meeting as she was not familiar with him and could not remember having discussed him as a budget officer candidate. Supervisor Kasanof explained that the Supervisor can be the Budget Officer or can hire someone to fill the position which was why there was no discussion about the filling of the position with Board Members. Motion to appoint Paul Tamaccio as Budget Officer for a (1) year term by Councilwoman Samantha Bouton, 2nd by Councilman Eric Fronckowiak, Councilwoman Judy DiBenedetto: aye, Supervisor Innes Kasanof: aye, Councilman Alan Reynolds: opposed.

Highway Superintendent’s Report: (A) Snow removal for the current storm went well, a fuel pump went bad and was replaced. (B) The Highway Department has a new computer and an e-mail was created with the Town Web Master which is listed on the Town website.

Voucher vote: General Abstract #G0122 – vouchers 01 – 12 = $4,491.82. Highway Abstract #H0122 – vouchers 13 – 19 = $3,954.45.

Finance Chair Report: Budget Officer Paul Tamaccio presented the monthly finance report. Supervisor Kasanof explained how to read the information presented in the finance report to the new Board members.

Clerk’s Report: (A) BP Renewal: $137.00, C/O Search: $25.00, Billy Haynes: (Oct-Jan) $1,000.00. The Town collected and disbursed $1,162.00 for the month of December. (B) The Town received notice from the Department of State that Local Law 2-2021 was filed on December 31, 2021.

Other Business: (A) The Board discussed the 2022 Fleischmanns Fire Protection Agreement. Motion to accept the 2022 Fire Protection Agreement by Councilwoman Judy DiBenedetto, 2nd by Supervisor Innes Kasanof, Councilman Alan Reynolds: aye, Councilman Erick Fronckowiak: aye, Councilwoman Samantha Bouton: aye.

Alternates for the Planning Board, ZBA, and BAS: Last year a request was made that those Boards who have alternates be permitted to appoint their own alternates. The issue was not fully resolved then so Supervisor Kasanof recently checked with Greene County, and it is acceptable for the Boards to appoint their alternates. The Town Board is still responsible for appointing actual members to the various Boards. The Town must update the Organizational Meeting Procedure List. Motion to revise the Organizational Meeting Procedure List to allow the Planning Board and Zoning Board of Appeals to appoint their own alternates by Councilwoman Judy DiBenedetto, 2nd by Councilman Eric Fronckowiak, Councilman Alan Reynolds: aye, Councilwoman Samantha Bouton: aye, Supervisor Innes Kasanof: aye.

Town Communication Methods: The Board once again discussed the need for a more inclusive way to share information with the community. The Town will continue to post notices in the Mountain Eagle but will also utilize the Margaretville Telephone Company website, the televised community calendar and overhaul the Town e-mail list as well.

Land Use Code Update: Supervisor Kasanof will reach out to ZBA member Karen Rauter to talk about the set up of a Land Use Code Committee. There is grant money available from the CWC to use to update the Land Use Code and the Town would again look to include Nan Stoltzenberg in the process.

Public Comment: Warren Reynolds asked the Board about the Town’s plans to contract with Pine Hill for fire protection. Councilman Alan Reynolds explained the need for the Town to build a satellite garage to house a fire truck in Halcott before it would be possible to contract with Pine Hill.

Next Meeting: Regular Meeting February 21, 2022, 6:00 pm.

Motion to Adjourn at 6:53 pm by Councilwoman Samantha Bouton, 2nd by Supervisor Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, councilman Eric Fronckowiak: aye.