Town Board Minutes, May 21, 2018

Regular Town Board Meeting Minutes Halcott Grange
May 21, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Public: Chris Doyle. Lorraine Doyle.

7:15 pm, Meeting opened with the Pledge of Allegiance.

Approval of the minutes of the meeting: With the following spelling corrections: Amedore, John Farrell, transferred, and emergency planning. Motion to approve by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A)Highway Superintendent Bouton presented the 284 Agreement for 2018 to the Town Board. The Agreement calls for stone and oil on Elk Creek and the bottom of Johnson Hollow Rd., soft spot repair on DiNicola and Townsend Hollow Rd., and reconstruction work on Turkey Ridge Rd. and Mead Rd. The Highway Department is looking to start stone and oil work in June this year, working towards an early reimbursement. (B) Greene County will begin pothole repair on the County roads.

Voucher vote: General Abstract #G0518 – vouchers 071 – 075 = $1,978.59. Highway Abstract #H0518 – vouchers 076 – 084 = $5,139.67. Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. Clerk’s Report: Grange Rental: $50.00. The Town collected and disbursed $50.00 for the month of

April.

Other Business: (A)Subdivision Law: After reviewing the Subdivision Law revision process, and having met the terms set forth, Supervisor White asked for a motion to approve the revision to the Town of Halcott Subdivision Law. Motion to approve the revision to the Subdivision Law by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye. (B) Supervisor White, Highway Superintendent Bouton and Councilman Alan Reynolds will next revisit Local Law 1-2014: A local law to set standards for the adoption of new roads in the Town of Halcott, to see if a revision is needed. (C) Fire Building: Supervisor White, and Councilmembers Yukari Day and Alan Reynolds met with Senator George Amedore to discuss the potential for a fire building in Halcott. Senator Amedore had favorable comments and suggestions about the project. The first step moving forward is for the Town to come up with a more accurate cost estimate. There is a special source of money available for this sort of project called SAM money: Senate Assistance to Municipalities. Councilman Reynolds spoke with Emergency Services Director John Farrell who has a grant writer who might know of funding the Town could apply for, and he also contacted Assemblyman Chris Tague who will look into the possibility of co-sponsoring the project with Senator Amedore. (D) The Town received a report from NY State Ag & Markets stating everything is satisfactory with our dog control process. (F) The Town Transfer Station is having trouble with recycle material in the dumpster. Solid Waste Coordinator Kip Johnson will put up a “Garbage Only” sign and will keep the dumpster locked, opening it for supervised use.

Public Comment: Chris and Lorainne Doyle asked the Board how to start the process of removing and replacing their mobile home Supervisor White explained to the couple the best way to start the process would be by contacting our Code Enforcement Officer John Matheisen.

Next Meeting: Regular Meeting June 18, 2018, 7:15pm.

Motion to Adjourn at 7:50 pm by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes for March 26, 2018

Regular Town Board Meeting Minutes Halcott Grange
March 26, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Webmaster Greg Beechler.

Opened with the Pledge of Allegiance.

Webmaster Greg Beechler presented his annual report. (A)Greg spoke to the Board about making changes to the Town website, to make it simpler and easier for the public to use. (B) Greg explained to the Board a problem he ran into while out of the country during the snowstorm in March. Greg received an e-mail with emergency information but was unable to post it on the Town webpage. He would like to look into the possibility of setting up an emergency information webpage to show emergency posts. The Town official who would be receiving the emergency information could then post that information (and any updates received)by e-mail to a secret address and it would automatically be posted on the emergency website. The Board felt that it would be worthwhile to further pursue this idea. (C )Councilwoman Judy DiBenedetto asked Greg if there was a way for the Animal Control Officer to post lost or found pets on the website, as there were a number of lost dogs last year who were returned to their owners because of social media or it was known who the owners were. Greg informed Councilwoman DiBenedetto that the Animal Control Officer could e-mail the lost or found pet information to Greg, and he would post the information on the website. (D)The Board felt that perhaps it could be made easier for the public to find pertinent contact information for Town Officials, and could be worked on when Greg started to rework the Town webpage. A suggestion was made to compile a list of Town Officials and their contact information to add as an insert to the next Times of Halcott, and Greg said he could include the list on the Town webpage as a printable PDF.

Approval of the minutes of the February 26, 2018 meeting: Motion to adopt minutes with the following corrections: The Town was able to add $10,230.00 to the General Reserve Fund, and add $20,498.00 to the Highway Reserve Fund. Motion to adopt the minutes as corrected by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBendetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department experienced a number of breakdowns during the recent snow storms. The sander broke, but was quickly repaired by Hammerhydrolics. Supervisor White asked Highway Superintendent Bouton to let them know the Board was pleased with their service. The Greene County truck had a transmission bearing go, and the County brought our Highway Department another truck to use. (B)Some back roads saw a little plow damage which Highway Superintendent Bouton said will be touched up with the grader when better weather arrives. (C ) Oshkosh repair: When the weather breaks, the Highway Department will look to remove the old body from the truck, have it replaced, and while the body is off, have the frame repaired.

Voucher vote: General Abstract #G0318 – vouchers 042 – 051 = $21,749.87. Highway Abstract #H0318 – vouchers 052 – 056 = $2956.25. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBendetto: aye, Supervisor Alan White: aye.
Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B) Finance Chair Kasanof asked Supervisor White if the Town had received the contract invoice from the Fire Department. Supervisor White had just received it, needed to have it notorized and then he would return it to the Fire Department. (C ) The year end process has been completed and the AUD has been accepted.

Clerk’s Report: Grange Rental: $50.00, Certificate of Occupancy Search: $25.00, Subdivision: $50.00, Billy Haynes: $100.00, Garbage Tickets (8) @ $9.00 each: $72.00. The Town collected and disbursed $297.00 for the month of February.

Other Business: (A) Subdivision Law Update: The next step in the process to amend the Subdivision Law is for a public hearing to be held on the proposed updates. There will be a public hearing on the proposed updates to the Subdivision Law on April 23, 2018 at 7:15 pm. (1) Let the minutes reflect that a Resolution of the Town of Halcott Town Board: Intent to be Lead Agency and Identification as a Type 1 Action: Amend Subdivision Regulations for the Town of Halcott was adopted at the March 26, 2018 Regular Town Board Meeting. Motion to adopt by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. (2) Let the minutes reflect that a Resolution of the Town of Halcott Town Board: Negative Declaration-Type 1 Action: Adoption of Amended Subdivision Regulations for the Town of Halcott was adopted at the March 26, 2018 Regular Town Board Meeting. Motion to adopt by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Next Meeting: April 23, 2018, 7:15 pm: Public Hearing on the proposed Subdivision Updates, Regular Town Board Meeting to follow.

Motion to Adjourn at 8:08 pm by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilman Alan Reynolds: aye, Councilwoman Judy DiBendetto: aye, Supervisor Alan White: aye.

Town Board minutes for February 26, 2018

Regular Town Board Meeting Minutes Halcott Grange
February 26, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Code Enforcement Officer John Matheisen, Town Assessor Mark Neves, Planning Board Secretary Nancy Reynolds.

7:15 pm, Opened with the Pledge of Allegiance.

Annual Reports: CEO John Matheisen presented his annual report. (A) For 2018 there were 14 Building Permits issued, 7 BP renewals, 1 Demo Permit, 12 Certificate of Occupancy Searches, 9 C/O’s issued, 9 Certificate of Compliance issued and 7 Violations issued. (B)Councilwoman Innes Kasanof asked CEO Matheisen if he could could briefly speak to the Board about an LFA, and what it means for local Towns. CEO Matheisen explained that a Local Flood Analysis (which is funded by the DEP) is performed for a Town by a hired consulant to evaluate and identify troubled areas and then make proactive recommendations for improvements. Once problem areas are identified, Halcott could then apply for any available funding for viable projects. Motion to begin the process to have a Local Flood Analysis performed in Halcott by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Assessor Mark Neves presented his report. Not much change in Halcott, no new houses built in 2017. The equalization rate is still 108%.

Planning Board Secretary Nancy Reynolds presented the Planning Board report. The Planning Board had 2 boundry line changes and 1 minor subdivision for 2017.

Approval of the minutes of the January 22, 2018 meeting: Motion to approve by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Highway Superintendent Russell Bouton discussed having work done on the Oshkosh. He could like to purchase a dump body for the truck if a suitable one can be found, and while the truck is apart have the frame and air tanks worked on as they are quite rusted. The Board encouraged him to move forward and get prices for the work he wants done.

Voucher vote: General Abstract #G0218 – vouchers 022 –034 = $4,220.67. Highway Abstract #H0208 – vouchers 035 – 041= $2,794.77. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B) The 2017 AUD is done and submitted. The Town was able to add $10,000.00 to the General Reseve Fund, and $20,000.00 to the Highway Reserve Fund. (C ) The Town has received its share of property tax dollars.

Clerk’s Report: Building Permit: $140.00, C/O Search (3) @ $25.00: $75.00, BP Renewal: $87.50, Subdivision: $50.00. The Town collected and disbursed $352.50 for the month of January.

Other Business: (A)Subdivision Law Review. Nancy Reynolds presented the following proposed amendments to the Subdivision Law for the Board to review. (1) Public Hearing Section: Include the wording: The applicant shall send notice of the Public Hearing to abutting property owners by certified mail, return receipt requested at least seven (7) days prior to the public hearing. The Planning Board shall also send notice of the Public Hearing to any adjacent municipality located within 500 feet of the proposed development. (2) The Planning Board is further authorized to require addition of any modification or plat note associated with approval of the subdivision on the plat. (3) The wording discussed in # 1, will be the same for minor and major subdivisions. (4) Roads shall be constructed according to “ Standards for the Adoption of New Roads in the Town of Halcott”as may exist. (5) No more than one (1) principal residential building may be placed on a lot. (as per the Town of Halcott Land Use Code). After discussing the proposed changes, Motion to accept the proposed changes and proceed with the process to update the Subdivision Law by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Next Meeting: Regular Meeting, March 26, 2018, 7:15pm.

Motion to Adjourn at 8:35 pm by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Town Planning Board minutes, Feb 14, 2018

TOWN OF HALCOTT PLANNING BOARD
Meeting of February 14, 2018

Present:  Adina Johnson, Andrew Kelder, Mark Vogler, Sec. Nancy Reynolds
Absent:  Ted Johnson
Public:   Jennifer Bouton, Brian Grocholl, Ashton Grocholl

The February 7, 2018, meeting was rescheduled to February 14 due to a snow storm.

Vice-Chairman Adina Johnson called for the pledge to the flag at 6:00PM, then opened the Public Hearing at 6:05PM for the minor subdivision of lands of J. Bouton on Turk Hollow Road. The notices of the original and rescheduled meetings were read. One new parcel of 5.15 acres is proposed from a total of approximately 23.5 acres. There were no issues or questions. Vice Chairman Johnson closed the Public Hearing at 6:15PM. Motion to approve the subdivision was made by M. Vogler, seconded by A. Johnson, unanimously approved. Original survey and copies were signed and dated; part 2 of the EAF form was filled out and signed.

Vice Chairman Johnson opened the regular meeting at 6:20PM.

B & A Grocholl presented a preliminary survey of the property and proposed house they plan to build on the new lot that was created by the J. Bouton subdivision. They will complete required forms and apply for a site plan review after the maps have been filed and title to the property has been transferred to them.

Motion to accept the minutes of the 1/3/2018 meeting was made by A. Kelder, seconded by M. Vogler, unanimously approved. Reorganization: motion to reappoint Ted Johnson as Chairman was made by A. Johnson, seconded by A. Kelder. Motion to reappoint Adina Johnson as Vice Chairman was made by N. Reynolds, seconded by M. Vogler. Motion to reappoint N. Reynolds as Secretary was made by A. Johnson, seconded by A. Kelder.

All nominations were unanimously approved.

Correspondence:  None

Motion to adjourn was made at 6:40PM by A. Kelder, seconded by N. Reynolds, unanimously approved.

Submitted: N. Reynolds, Sec.

2/15/18

Planning Board Minutes of January 3, 2018

Meeting of January 3, 2018

Present:  Chairman Ted Johnson, Adina Johnson, Andrew Kelder, Mark Vogler,
Sec. Nancy Reynolds

Public:   Jennifer Bouton, Marshall Bouton, Karen Rauter, Paul Tamaccio

Chairman Johnson opened the meeting at 6:05PM with the pledge to the flag.

Application and survey for a boundary line change between Marshall Bouton and Jennifer Bouton were reviewed.
The change, located on Turk Hollow Road, will add acreage to a corner piece of the J. Bouton property which
will allow for the piece to be subdivided off. Motion to approve the change was made by Mark Vogler,
seconded by Adina Johnson, unanimously approved.

Application for the above mentioned minor subdivision was made by J. Bouton. Survey maps and paperwork were
reviewed. Public hearing date was set for February7, 2018, at 6PM.

Discussions were started concerning a Tentrr.com site on the property of P. Tamaccio on Silas Lake Road.
That action would require a special use permit, as required by the land use code.

Mr. Tamaccio will contact CEO Mathiesen with his questions and the planning board will discuss concerns with
Nan Stolzenburg. The subject will be re-visited at a future meeting.

Motion to accept the minutes of the December 6, 2017 meeting was made by A. Johnson, seconded by M. Vogler,
unanimously approved.

Correspondence:  None

Motion to adjourn was made at 7:10PM by N. Reynolds, seconded by T. Johnson, unanimously approved.

Town Board Meeting Minutes January 8, 2018

In the future town board minutes will be posted here and available until next January when they will be added to the Halcott Digital Archive page.

Organizational Meeting Minutes 2018 January 8, 2018
Grange Hall, 7:15 pm

Present: Town Supervisor Alan White, Town Councilmembers Alan Reynolds, Judy DiBenedetto, Yukari Day, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Town Tax Collector Robin White, Town Justice Ken Williams. Absent: Town Councilwoman Innes Kasanof.

Meeting opened at 7:15 pm with the Pledge of Allegiance.

Town Justice Ken Williams administered the Oath of Office to Town Supervisor Alan White, Councilwoman Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield and Town Tax Collector Robin White.

Planning Board: Motion to re-appoint Adina Johnson to the Planning Board by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Zoning Board of Appeals: (A) Motion to re-appoint John Dobsa to the ZBA by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. (B) A vacancy on the ZBA was created when ZBA member Judy DiBenedetto was elected to the Town Board. Warren Reynolds has been an alternate for the ZBA. Motion to have Warren Reynolds fill the vacant seat on the ZBA by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye. The ZBA will look for an alternate to replace the vacancy left by Warren Reynolds.

Shared Services: The Board discussed expanding shared services beyond what is currently utilized by the Highway Department, to cover vacant positions that are dificult to fill, and will form a committee to research additional shared service options for the Town.

Halcott Cemetery Maintenance: The Board would like to invite Mark Vogler to a future Board meeting to discuss concerns about the condition of some headstones at the local cemeteries, and the possibility of some kind of repair work which could be done to save them.

Senior Citizen Exemption: The Town has been using a flat income exemption while Greene County uses a sliding scale income exemption. Supervisor White opened a discussion as to whether the Town should adopt the Greene County exemption or stay as we are. The Board will contemplate the choice and revisit at the next meeting.

Highway Superintendent: The Highway Superintendent has permission to spend $2,500.00 before informing the Board. He must seek approval of the Town Supervisor for unbudgeted expenses over $2,500.00.

Motion to accept the Town of Halcott Organization Schedule for 2018 by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Motion to Adjourn at 7:57 by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.