Town Board Minutes December 17, 2018

Regular Town Board Meeting Minutes Halcott Grange
December 17, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Public Hearing opened at 7:15 pm with the Pledge of Allegiance.

Public Hearing: The Town was contacted by Greene County Real Property in regards to Grievance Day in the Town of Halcott. A Local Law enacted in 1995 had changed Grievance Day from the 4thTuesday in May to the 4th Wednesday, but in recent years Grievance Day has been on the 4th Tuesday in May in Halcott and a new Local Law is nessessary to set Grievance Day in Halcott back to the 4thTuesday in May. Having no public imput, the Public meeting was adjourned at 7:18 pm.

Approval of the minutes of the November 19, 2018 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The snow plow on the Oshkosh broke last winter, it was repaired but the shoe broke and the plow is now tearing up the road when used. Highway Superintendent Bouton is looking at replacement options such as a free replacement plow from Greene County but if one can not be gotten from Greene County, could the Highway Department afford to make a purchase of one. Supervisor White assured Superintendent Bouton the Town could afford to purchase a plow and Councilman Alan Reynolds stated that the need is critical for a plow with a blade to use on the roads. (B) Greene County has supplied the Town with a replacement truck, and the Town is now starting the winter with 3 good trucks.

Voucher vote: General Abstract #G1218 – vouchers 172 – 181 = $5,545.11. Highway Abstract #H1218 – vouchers 182 – 188 = $1,996.43. Motion to pay bills by Councilwoman Yukari Day, 2ndby Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.Clerk’s Report: Certified Transcript: 4 @ $10.00 = $40.00, 1 Building Permit renewal: $100.00. Total money collected and disbursed for the month of November is $140.00.

Other Business: (A) Motion to approve Local Law #1-2018: A Local Law establishing a date for the meeting of the Board of Assessment Reviewfor the Town of Halcott by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. (B) Organizational Meeting Discussion: (A) Councilman Alan Reynolds will fill the vacancy of Deputy Superintendent of Highways. (B) The Town will ask Hiram Davis to become Deputy Code Enforcement Officer. (C ) The Board will check with Nancy Reynolds, Bruce Rowe and Mark Kugler to see if they would like to continue serving on their respective Boards. (D) In order to receive a substanial increase in the interest the Town receives on bank accounts, the Board discussed changing the Official Town Bank to Greene County Bancorp, Inc.. The vote to change the Offical Bank from Community Bank N.A. to Greene County Bancorp, Inc as follows:
Councilwoman Judy DiBenedetto: Aye Councilwoman Inness Kasanof: Aye Councilman Alan Reynolds: Aye Councilwoman Yukari Day: Nay Supervisor Alan White: Aye.

The Board will move forward at the Organizational Meeting to make Greene County Bancorp, Inc. the official bank of Halcott. (E) Remove line #2 of the Terms of Employment: That health coverage for new full-time employees will begin the first day of the month following 90 days of employment. (F) Town Clerk Hours will be Wednesday, 5-7 pm and any other hours by appointment.

Next Meeting: Organizational Meeting January 7, 2019, 7:15 pm, Regular Meeting January 28, 2019, 7:15 pm.

Motion to Adjourn at 8:18 pm by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting, 7:15 PM Monday, January 28, 2019

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
7:15 PM, Monday, January 28, 2019
Town GRANGE, all are welcome
Pledge of Allegiance

1. CALL TO ORDER

2. Annual reports

3. Approval of minutes:    December 17, 2018 meeting

 January 7, 2019 Organization meeting 

3. Highway Superintendent’s Report

  1. Any vehicle updates
  2. Other

4.Voucher vote.
5.Finance Chair Report

  1. Monthly report
  2. Year End Process
  3. Banking update

6. Clerk’s Report.
7. Other busines5
8. Public comment.
9.  Next meetings:  Regular meeting February 25, 2019

Planning Board Minutes: August 1, 2018

TOWN OF HALCOTT PLANNING BOARD
Meeting of August 1, 2018

Present:  Chairman Ted Johnson, Andrew Kelder, Adina Johnson, Sec. Nancy Reynolds

Absent:   Mark Vogler

Public:     Brian Grocholl

Vice Chairman A. Johnson opened the meeting with the pledge to the flag at 6:010PM; Chairman Johnson arrived late due to another appointment.

Application and site sketches were presented by B. Grocholl for a new garage on Turk Hollow Road. Site visit was made by T. Johnson, A. Johnson and A. Kelder on 7/28/2018. As there were no issues or questions the Board agreed that a public hearing could be waived; motion to waive was made by A. Kelder, seconded by A. Johnson, unanimously approved. Motion to approve application was made by T. Johnson, seconded by A. Kelder, unanimously approved. Sketches were signed and dated and part 2 of the EAF form was completed.

Application and site sketches for a new garage on the Roberto Congionti property on Silas Lake Road were re-presented by N. Reynolds. At the July meeting, due to an insufficient property line offset, Mr. Congionti’s application was rejected and he was referred to the ZBA. He has since decreased the size of the planned garage and moved the site farther from the property line. Site visit was initially made by T. Johnson and N. Reynolds on 7/2/2018; N. Reynolds revisited the site on 7/31/1028. As there were no issues or questions the Board agreed that a public hearing could be waived; motion to waive was made by A. Johnson, seconded by T. Johnson, unanimously approved. Motion to approve the application was made by A. Kelder, seconded by N. Reynolds, unanimously approved. Sketches were signed and dated and part 2 of the EAF form was completed.

Application and site sketches were presented by N. Reynolds for property owner Scott Moroff  for a new house and garage on Mead Road. Site visit was made by N. Reynolds on 7/31/2018.

As there were no issues or questions the Board agreed that a public hearing could be waived; motion to waive was made by A. Kelder, seconded by A. Johnson, unanimously approved. Motion to approve the application was made by T. Johnson, seconded by A. Kelder, unanimously approved. Sketches were signed and dated and part 2 of the EAF form was completed.

Motion to accept the minutes of the 7/5/2018 meeting was made by A. Kelder, seconded by
A. Johnson, unanimously approved.

Correspondence:  None

Motion to adjourn was made at 6:30 PM by N. Reynolds, seconded by T. Johnson, unanimously approved.

Submitted: ___________________
N. Reynolds, Sec.

8/2/2018

Town Board Minutes: November 19, 2018, 7:15 pm

Regular Town Board Meeting Minutes
Halcott Grange
November 19, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Town Clerk Patricia Warfield. Absent: Highway Superintendent Russell Boston. Public: Andy Vlahos.

7:15 pm, Meeting opened with the Pledge of Allegiance.

Local Law #1 of 2018, a local law to set Grievance Day. In 1995, The Town of Halcott passed a local law establishing Grievence Day as the fourth Wednesday of May, but in recent years Grievance Day in Halcott has been on the fourth Tuesday in May as per subdivision one of Section 512 of the Real Property Tax Law. It has been determined that a new local law must be enacted, changing the actual Grievance Day from Wednesday back to Tuesday. A public hearing on the local law will be scheduled for December 12, 2018, 7:15 pm.

Approval of the minutes of the October 15, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: The Highway Superintendent’s Report was presented by Town Councilman Alan Reynolds. (A) The Oshkosh is back, the plow and sander were put on, and it was put into use an hour later. Councilman Alan Reynolds was very pleased with the work that was done, stating that it was quality work. Payment for the work done will come from a loan from the Highway Reserve Fund. (B) Hammer Hydrolics was here to work on the Autocar, they took care of a few problems including repairs to one of the snow plows damaged last winter. (C ) The Greene County truck used by the Town of Halcott is still out for repairs; and while the County intends to send a replacement, the Town has not yet received one necessitating the use of Town trucks on County roads.

Voucher vote: General Abstract #G1118 – vouchers 148 – 159 = $18,924.51. Highway Abstract #H1118 – vouchers 160 – 163, 165 – 171 = $50,583.81. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.

Clerk’s Report: 1 Building Permit w/ fine @ $200.00, 1BP renewal @ $130.00, Billy Haynes: Sept – Jan 2019: $500.00, 1 dog license (spay/neutered): $5.00. Total money collected and disbursed for the month of October is $835.00.

Supervisor’s Report: (A) NYMIR was in Halcott for the annual inspection, finding a few issues the town needs to address. (1) the adoption of a Town Sexual Harassment Policy, (2) the adoption of a Facilities Use form ( for Grange Rental ) with an insurance procurement section which states the required limits of insurance as well as the required insurance documentaion that must be provided to the Town when the Grange is rented.. (3) the replacement of some of the older smoke detectors currently in use. (B) The Board was presented with a draft Town of Halcott Sexual Harassment Policy for review and discussion. (C ) Work on replacing the culvert on Turk Hollow Rd to allow access to
State Land will need to wait until spring. A permit will not be issued now as this is the time of year trout spawn and the stream bed can not be disturbed.

Other Business: After a review of the draft Town of Halcott Sexual Harassment Policy by the Board, Supervisor Alan White made a motion to adopt said policy. Motion to adopt the The Town of Halcott Sexual Harrasment Policy by Supervisor Alan White, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye.

Public Comment: Andy Vlahos asked the Board if there is a time period for a deck built without a building permit where it would be grandfathered in. Supervisor White informed him no.

Next Meeting: Public Hearing on Local Law #1-2018, A Law to set Grievance Day in the Town of Halcott, December 17, 2018, 7:15 pm, Regular Town Board Meeting to follow.

Motion to Adjourn at 7:44 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Town Board meeting: Monday, December 17 2018 7:15pm

TOWN OF HALCOTT
AGENDA
Hearing on Grievance Date Law
REGULAR MEETING
7:15 PM, Monday, December 17, 2018
Town GRANGE, all are welcome

Pledge of Allegiance

CALL TO ORDER

1. Approval of minutes of November 19, 2018 meeting

2. Highway Superintendent’s Report
Any vehicle updates

3. Voucher vote.

4. Finance Chair Report

5. Vote on Grievance Date Law

6. Clerk’s Report.

7. Other business:
a. Preliminary discussion of Organization Meeting
b.

8. Public comment.

9. Next meetings:  Organization Meeting: January 7, 2019

Regular January meeting:  January 21, 2019 ?