Town Board Minutes: November 19, 2018, 7:15 pm

Regular Town Board Meeting Minutes
Halcott Grange
November 19, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Town Clerk Patricia Warfield. Absent: Highway Superintendent Russell Boston. Public: Andy Vlahos.

7:15 pm, Meeting opened with the Pledge of Allegiance.

Local Law #1 of 2018, a local law to set Grievance Day. In 1995, The Town of Halcott passed a local law establishing Grievence Day as the fourth Wednesday of May, but in recent years Grievance Day in Halcott has been on the fourth Tuesday in May as per subdivision one of Section 512 of the Real Property Tax Law. It has been determined that a new local law must be enacted, changing the actual Grievance Day from Wednesday back to Tuesday. A public hearing on the local law will be scheduled for December 12, 2018, 7:15 pm.

Approval of the minutes of the October 15, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: The Highway Superintendent’s Report was presented by Town Councilman Alan Reynolds. (A) The Oshkosh is back, the plow and sander were put on, and it was put into use an hour later. Councilman Alan Reynolds was very pleased with the work that was done, stating that it was quality work. Payment for the work done will come from a loan from the Highway Reserve Fund. (B) Hammer Hydrolics was here to work on the Autocar, they took care of a few problems including repairs to one of the snow plows damaged last winter. (C ) The Greene County truck used by the Town of Halcott is still out for repairs; and while the County intends to send a replacement, the Town has not yet received one necessitating the use of Town trucks on County roads.

Voucher vote: General Abstract #G1118 – vouchers 148 – 159 = $18,924.51. Highway Abstract #H1118 – vouchers 160 – 163, 165 – 171 = $50,583.81. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.

Clerk’s Report: 1 Building Permit w/ fine @ $200.00, 1BP renewal @ $130.00, Billy Haynes: Sept – Jan 2019: $500.00, 1 dog license (spay/neutered): $5.00. Total money collected and disbursed for the month of October is $835.00.

Supervisor’s Report: (A) NYMIR was in Halcott for the annual inspection, finding a few issues the town needs to address. (1) the adoption of a Town Sexual Harassment Policy, (2) the adoption of a Facilities Use form ( for Grange Rental ) with an insurance procurement section which states the required limits of insurance as well as the required insurance documentaion that must be provided to the Town when the Grange is rented.. (3) the replacement of some of the older smoke detectors currently in use. (B) The Board was presented with a draft Town of Halcott Sexual Harassment Policy for review and discussion. (C ) Work on replacing the culvert on Turk Hollow Rd to allow access to
State Land will need to wait until spring. A permit will not be issued now as this is the time of year trout spawn and the stream bed can not be disturbed.

Other Business: After a review of the draft Town of Halcott Sexual Harassment Policy by the Board, Supervisor Alan White made a motion to adopt said policy. Motion to adopt the The Town of Halcott Sexual Harrasment Policy by Supervisor Alan White, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye.

Public Comment: Andy Vlahos asked the Board if there is a time period for a deck built without a building permit where it would be grandfathered in. Supervisor White informed him no.

Next Meeting: Public Hearing on Local Law #1-2018, A Law to set Grievance Day in the Town of Halcott, December 17, 2018, 7:15 pm, Regular Town Board Meeting to follow.

Motion to Adjourn at 7:44 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Town Board meeting: Monday, December 17 2018 7:15pm

TOWN OF HALCOTT
AGENDA
Hearing on Grievance Date Law
REGULAR MEETING
7:15 PM, Monday, December 17, 2018
Town GRANGE, all are welcome

Pledge of Allegiance

CALL TO ORDER

1. Approval of minutes of November 19, 2018 meeting

2. Highway Superintendent’s Report
Any vehicle updates

3. Voucher vote.

4. Finance Chair Report

5. Vote on Grievance Date Law

6. Clerk’s Report.

7. Other business:
a. Preliminary discussion of Organization Meeting
b.

8. Public comment.

9. Next meetings:  Organization Meeting: January 7, 2019

Regular January meeting:  January 21, 2019 ?

Town Board Minutes, October 15, 2018

Regular Town Board Meeting Minutes Halcott Grange
October 15, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Nate Hendricks (NYSDEP), Everett Farrell (Delaware County Planning), Gale Neal (DCSWCD). Absent: Innes Kasanof. Public: Andy Vlahos, Paul and Sybil Margolis, Warren Reynolds.

Public Hearing on the 2019 Preliminary Budget opened at 7:15 p.m. with the Pledge of Allegiance. Supervisor White informed the Board that a local law would not be needed to override the 2% tax cap as discussed at the last meeting as the budget falls under the tax cap as it stands. Town Councilman Alan Reynolds suggested a further budget reduction by lowering the maintenance budget on each piece of highway equipment by $100.00, for a total reduction of $800.00. Supervisor White and Town Councilwoman Judy DiBenedetto were open to the suggestion. Motion to close the Public Hearing at 7:24 p.m. by Supervisor Alan White, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye.

Regular Meeting opened at 7:25 p.m.

Approval of the minutes of the September 17, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Supervisor Alan White, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: not present for vote.

Highway Superintendent’s Report: (A) The Oshkosh will be back by the end of the month or the beginning of November, Greene County will pick the truck up for us and make arrangements to get it inspected on the way back.

Voucher vote: General Abstract #G1018 – vouchers 137– 140 = $499.00. Highway Abstract #H1018 – vouchers 141 – 147 = $6,130.91. Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Supervisor Alan White: aye, Councilwoman Yukari Day: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report. Budget on track going into the end of the year. (B) Final payment has been received for CHIPS reimbursement.

2019 Budget Vote: Motion to approve the 2019 Town Budget by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Clerk’s Report: Grange Rental: $50.00, Building Permit: 2@ $100.00 each = $200.00, 1 Certificate of Occupancy Search: $25.00, Billy Haynes (August): $100.00, Garbage Tickets (11) @ $9.00 each = $99.00. Total money collected and dispursed for the month of September is $474.00.

Other Business: (A) Town Councilman Alan Reynolds was given the task of looking over the proposals which were submitted to the Town by qualified consulting firms interested in being hired by the Town for the Town of Halcott Local Flood Analysis. After sharing his findings with the Board he
made a recommendation to the Board based on the information presented to him. Motion to hire Malone and MacBroom Inc. to be the consultant for the LFA for Halcott by Town Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. District Delaware County currently has Malone and MacBroom Inc. as a professional engineering consultant under the stream program contract and the next step will be for the district to reach out to M.M.I. and give them the news and work out the details and logistics with the final agreement to be executed between the District and M.M.I.. Town Councilman Alan Reynolds will be the communications contact for the Town moving forward with the LFA process. (B) Supervisor White received an inquiry from Town Assessor Mark Neves about the Senior Citizen tax exemption. The Board made the decision at the January 22, 2018 Town Board Meeting to grant a 50% exemption for an annual income of $24,500.00 or less. (C ) Turk Hollow Update: Supervisor White has been in contact with Jeff Rider / DEC Region 4: Natural Resources Supervisor. Mr. Rider had his people come out to take a look where the culvert washed out, who first spoke of replacing the culvert with a 24 foot bridge which would require years of planning and engineering with an annual inspection needed. Supervisor White suggested something on a smaller scale and after discussion between the Town and the DEC it was decide that the DEC will provide a 24 foot long/ 42 inch squash pipe and the Town will put it in, restoring basic access. The Town will not be obligated to do any additional work on the road, but the DEC will need to create a parking area.

Public Comment: Andy Vlahos commented he is happy to hear that progress is being made in regards to Turk Hollow access to State Land and told the Board that a parking area did exist but it is overgrown and neglected. He also offered the Town culvert pipes for use on the project. Warren Reynolds asked if the road belongs to the DEC or the Town. Since the washout the road has not been maintained but has not been officially abandoned, and would it make sense to officially abandon the road if that is what the DEC wants? The DEC had a unit management/ 10 year plan for the Turk Hollow area of which nothing came about.

Next Meeting: Regular Meeting November 19, 2018, 7:15pm.

Motion to Adjourn at 7:50 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting: Monday, November 19, 2018

TOWN OF HALCOTT
AGENDA
REGULAR MEETING and Hearing to Set Grievance Day
7:15 PM, Monday, November 19, 2018
Town GRANGE, all are welcome

CALL TO ORDER

Pledge of Allegiance

Hearing on Local Law to set Grievance Day

1. Approval of minutes of October 15, 2018 meeting

2. Highway Superintendent’s Report
Any vehicle updates
Other

3. Voucher vote.

4. Supervisor’s Report.

5. Finance Chair’s report

6. Clerk’s Report.

7. Other business:

8. Public comment.

9.  Next meeting:  December 17, 2018.

Town Board Meeting Minutes, September 17, 2018, 7:15 pm

Regular Town Board Meeting Minutes Halcott Grange September 17, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Phil Eskell, Nate Hendricks (NYCDEP), Everett Farrell (Delaware Co. Planning), Gale A. Neale (DCSWCD). Public: Greg and Penny Finch, Mary Lou Pagano. Albert Doubrava, Paul and Sybil Margolis.

Meeting opened at 7:15 pm with the Pledge of Allegiance.

Local Flood Analysis Update: The Board was presented with a map of the proposed area to be included in the LFA and as a next step will need to choose a consultant from a list of qualified candidates. The LFA would include the following scope items (1) A review of the history of flooding and flood damages Town wide (2) Assessment of the hydraulics of flood flows through the bridge to the Town Highway Department (3) Identify the needs for emergency response center (4) Identify the needs of the emergency evacuation center (5) Assess bridges and culverts within the LFA area (6) Update of work to address culverts identified and assessed in the Stormwater Assessment Project of 2010. (7) Assess options for residential flood properties within the LFA area. The consultant would develop costs and benefits of each recommendation, meet with the Board and the Public, and present a final draft report to the Town Board at the conclusion of the process.

Approval of the minutes of the August 20, 2018 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Work on the Oshkosh is progressing and may be returned to Halcott in October.

Voucher vote: General Abstract #G0918 – vouchers #129 – 133 = $773.16. Highway Abstract #H0918 – vouchers #134 – 136 = $1,285.70. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)Finance Chair Kasanof presented the Tentative 2019 Budget for review. As it now stands, the budget will exceed the state mandated tax cap with a 3% increase, necessitating a public hearing, and the passage of a Local Law to override the tax cap. The Town has not yet received the fire budget, and Finance Chair Kasanof asked the Board to look over the Budget and would welcome their input.

Clerk’s Report: Dog Licenses: 1 spay/ 1 no spay: $15.00, Grange Rental: $50.00, Building Permit Renewal (2) 1@ $50.00, 1@ $100.00: $150.00, Certificate of Occupancy Search: $25.00, 1 Garbage Ticket: $9.00. The Town collected and disbursed $249.00 for the month of August.

Other Business: (A) Mary Lou Pagano spoke to the Board about an ongoing problem she has been having. People have been trying to gain access to the lean-to on State Land by driving through her
property since multiple storms have washed out the culvert on the original path. While there is a sign posted by the Town that states the road is closed, it does not say “by order of the Town of Halcott”, and some people have complained that it is not an official sign. Mary Lou felt that changing the signage wording and moving the sign closer to the end of Turk Hollow where the closing actually begins might help clarify the situation. She also noted that there are no motorized vehicles allowed on State Land,and perhaps a sign put up by the State noting this, also located at the end of Turk Hollow, would dissuade the public from trying to drive in. Supervisor White has been in contact with the State on this matter and continues to have an ongoing dialogue in regards to finding an equitable solution to the access problem. (B) Halcott highway employee Greg Finch is set to retire at the end of September and wanted to address the Board in regards to being hired back as a new employee to the Town after he is retired. Supervisor White informed Mr. Finch that this matter could not be discussed with the Board at that time, but the Board would be glad to address the topic at a more appropriate time. (C ) The DEC brought a nuisance bear that had been trapped in another Town to Halcott and released it. Supervisor White will send a letter to NYS DEC Commissioner Basil Seggos and ask that this practice cease and desist.

Next Meeting: Public Hearing on the Proposed 2018 Budget: October 15, 2018, 7:15 pm, Regular Meeting to follow.

Motion to Adjourn at 8:41 pm by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Town Board meeting: Monday, October 15, 2018

TOWN OF HALCOTT

AGENDA

REGULAR MEETING and BUDGET HEARING

7:15 PM, Monday, October 15, 2018

Town GRANGE, all are welcome

Pledge of Allegiance

7:15 HEARING FOR 2017 PRELIMINARY BUDGET

7:30 REGULAR TOWN BOARD MEETING

CALL TO ORDER

1. Approval of minutes of September 17, 2018 meeting

2. Highway Superintendent’s Report

3. Voucher vote.

4. Financial Report Report.
a. Monthly report.
b. Other

5. 2018 Budget Vote

6. Clerk’s Report.

7. Other business:

8. Public comment.

9. Next meetings:    November 19, 2018 Regular meeting