April update from the Supervisor

Greetings Halcott residents. I hope you are all well and staying safe. We have cancelled the April Town Board Meeting to avoid a public meeting during the Corona shelter in place period.A couple of updates:

Greg Finch has retired from his position in our Highway Department after many years of service. Please congratulate him next time you see him. We are currently accepting applications to fill his position. Those interested should contact Russell Bouton, our Highway Superintendent.

Our Sunday morning garbage collection is seeing a dramatic increase in use. With more people participating, we ask that you keep Kip safe by maintaining social distance.

The town remains in good fiscal shape despite our current economic challenges at a broader scale. We are continuing to function as usual.

The community garden is on hold for now.

If you have any questions or concerns please feel free to give me a call at 607-201-3649

March minutes, Town Board meeting

Regular Town Board Meeting Minutes Halcott Grange
March 16, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Fleischmanns Fire Chief Todd Wickham. Public: Scott Moroff.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Mark Project Proposal: Due to the advent of the Covid-19 virus, the Board will table the M-Ark Project Proposal discussion until the next round of funding is available as the thought was that grant monies would most likely be used to combat the affects felt locally due to the Covid-19 virus.

Approval of the minutes of the February 24, 2020 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department has been working on the water tank but there seems to be a discrepancy between the original cost estimate and a second itemized estimate including material delivery for much less. (B) Highway employee Greg Finch should be back at work the middle of May. The Highway Department has made provisions to hire temporary help to begin work on Town roads as soon as weather permits to ensure completion of scheduled work for early CHIPS reimbursement. (C) There have been a series of ongoing conversations between Supervisor Alan White and various members of Greene County in regards to a concrete commitment and schedule for maintenance and repair of the county roads in Halcott.

Voucher vote: General Abstract #G0320 – vouchers 35 – 44 = $20,994.85. Highway Abstract #H0320 – vouchers 45 – 51= $4,159.13. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.

Clerk’s Report: Grange Rental: (3 local) @ $50.00 each: $150.00, Building Permit: 1 @ $250.00, Building Permit Renewal: 1 @ $55.00, Billy Haynes: (Jan/Feb) @ $150.00 per month: $300.00, Transfer Station Money: (Dec. 31-Jan Jan 31) $300.00, Dog License: 1 unneutered: $10.00. The Town collected and disbursed $885.00 for the month of February.

Other Business: (A) Halcott has seen an increased police presence in Town to due an on-going issue at a residence in Town. (B) Fire Chief Todd Wickham presented an overview of the Fleischmanns Fire Department. There are approximately 35 members with about 20 members active. Fleischmanns has a mutual aide agreement in place with Arkville to insure there is enough manpower to cover all calls. The fire department is still investigating options for either a new facility at a new location or expanding on what is already in place. They are aware of Halcott plans to include space to house a fire truck in town when a new highway building is eventually built.
7:50 p.m. Motion to enter into Executive Session by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

8:06 p.m. Motion to exit the Executive Session by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. Supervisor Alan White asked for a motion to amend the 2020 Halcott Terms of Employment, 6F to read: Any leave requested in excess of the above amounts will be uncompensated and must be requested in writing and submitted to the Town Board for approval. Such requests must state the purpose of the leave, start and end dates. Motion to amend the Terms of Employment by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Next Meeting: Regular Meeting April 20, 2020, 7:15pm.

Motion to Adjourn at 8:34 p.m. by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Halcott Community Garden 2020 Season

Greeting Gardeners & friends of the Community Garden!

It is with a combination of sadness and hope that I share the following with regards to the upcoming season for the Halcott Community Garden. Given the current “on pause” status of NY state in response to the Covid 19 outbreak, the following changes must be made to the rules and regulations of the garden for this season.

Access to the Halcott Community Garden is currently closed to the public (non-members) until further notice. Access for Garden Members will be allowed only if they agree to the following measures to keep themselves and others members safe: Continue reading

From the Fleischmanns Fire Chief

Todd Wickham, the Fleischmanns Fire Chief came to our meeting last night and asked that we please tell everyone that:

The Fire Department is concerned about the high contagiousness of the new Coronavirus. Their small department could be significantly impacted if firefighters are exposed or infected while on a call.  They ask that any infected community members please let them know so that the firemen can protect themselves if they possibly have to help that person in an emergency situation.  They are a small team of dedicated volunteers who protect us faithfully.  We want to protect them as well!

Regular Town Board Meeting Minutes, February 24, 2020

Regular Town Board Meeting Minutes Halcott Grange
February 24, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Town Tax Collector Robin White, Town Assessor Mark Neves, Town Justice Ken Williams, Town Code Enforcement Officer John Mathiesen.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Tax Collector Robin White presented her annual report. Assessor Mark Neves presented his annual report.
Town Justice Ken Williams presented his annual report.
Code Enforcement Officer John Mathiesen presented his report. Town Clerk Patricia Warfield presented her annual report.

Approval of the minutes of the January 27, 2020 meeting: Motion to approve by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Town had a new NYMIR inspector here for a safety audit. He expressed concern about the metal recycle bin location under the shed roof which is attached to the highway garage building. Should the bin contents catch on fire, he feared the garage would catch fire as well. As of right now, the bin can not be moved as it needs to be covered. He also asked the Town to hire an inspection company to inspect the boiler at the Grange Building.

Voucher vote: General Abstract #G0220 – vouchers #19 – 29 = $5,668.74. Highway Abstract #H0220 – vouchers #30 – 34 = $2,589.99. Motion to pay bills by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The AUD report has been finished and sent to the State. (C) The fire contract has been paid. Supervisor Alan White will reach out to Fire Chief Todd Wickham and ask that he prepare a Fleischmanns Fire Company annual report for Halcott to be presented to the Board at a future meeting. (D) With the books closed for 2019, the Town will be able to add $9,531.55 to the Highway Reserve Fund and $15,659.42 to the General Reserve Fund. Motion to approve the transfer of surplus funds to the Highway and General Reserve Funds by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Clerk’s Report: Building Permits: 1 @ $250.00, 1 @ $1,080 = $1,330.00. Certificate of Occupancy Searches: 3 @ $25.00 = $75.00, Building Permit Renewal: 1 @ $50.00, Certified Copy: 1 @ $10.00. Billy Haynes (Dec. Pymt) $150.00. The Town collected and disbursed $1,615.00 for the month of January.

Other Business: (A) Peg Ellsworth of the M-Ark Project could not attend the Town Board Meeting but did e-mail a proposal to Supervisor Alan White for review. The proposal calls for the Town to hire the M-Ark Project to do the grant writing for Halcott in relation to the new Town Highway Garage.
The first stage of the proposal entails planning which is essentially building design and a cost estimate which then allows for the second stage which would be to apply for available funding to build it. The Town would apply for a planning grant from the O’Connor Foundation in the amount of $40,000.00 which Halcott would match with $10,000.00 to get the Town through the planning process. If awarded the grant, the Town would put out for an R.F.P. for consultants to do the planning with the Town. In return for the grant writing and then over-seeing the R.F.P. process, Peg Ellsworth proposed the Town pay the M-Ark Project $2.500.00. The Board will re-visit the proposal at the next board meeting to give members more time to look over the proposal for themselves. Supervisor White will try to have Peg Ellsworth at the next board meeting.

Next Meeting: Regular Town Board Meeting March 16, 2020, 7:15pm.

Motion to Adjourn at 8:25 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Agenda, Town Board meeting, Monday, March 16, 2020

Town of Halcott
Agenda
7:15 Monday, March 16, 2020
Town Grange, all are welcome

Call to Order, Pledge of Allegiance
Mark Project Proposal
Annual Reports
Regular Meeting
Approval of minutes: February 24, 2020
Highway Superintendent Report
Voucher Vote
Finance Report:
Clerk’s Report
Other Business:
Public Comment
Next Meeting:
April 20, regular meeting

e. Executive Session

Adjourn