Town Board Meeting Minutes, September 17, 2018, 7:15 pm

Regular Town Board Meeting Minutes Halcott Grange September 17, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Phil Eskell, Nate Hendricks (NYCDEP), Everett Farrell (Delaware Co. Planning), Gale A. Neale (DCSWCD). Public: Greg and Penny Finch, Mary Lou Pagano. Albert Doubrava, Paul and Sybil Margolis.

Meeting opened at 7:15 pm with the Pledge of Allegiance.

Local Flood Analysis Update: The Board was presented with a map of the proposed area to be included in the LFA and as a next step will need to choose a consultant from a list of qualified candidates. The LFA would include the following scope items (1) A review of the history of flooding and flood damages Town wide (2) Assessment of the hydraulics of flood flows through the bridge to the Town Highway Department (3) Identify the needs for emergency response center (4) Identify the needs of the emergency evacuation center (5) Assess bridges and culverts within the LFA area (6) Update of work to address culverts identified and assessed in the Stormwater Assessment Project of 2010. (7) Assess options for residential flood properties within the LFA area. The consultant would develop costs and benefits of each recommendation, meet with the Board and the Public, and present a final draft report to the Town Board at the conclusion of the process.

Approval of the minutes of the August 20, 2018 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Work on the Oshkosh is progressing and may be returned to Halcott in October.

Voucher vote: General Abstract #G0918 – vouchers #129 – 133 = $773.16. Highway Abstract #H0918 – vouchers #134 – 136 = $1,285.70. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)Finance Chair Kasanof presented the Tentative 2019 Budget for review. As it now stands, the budget will exceed the state mandated tax cap with a 3% increase, necessitating a public hearing, and the passage of a Local Law to override the tax cap. The Town has not yet received the fire budget, and Finance Chair Kasanof asked the Board to look over the Budget and would welcome their input.

Clerk’s Report: Dog Licenses: 1 spay/ 1 no spay: $15.00, Grange Rental: $50.00, Building Permit Renewal (2) 1@ $50.00, 1@ $100.00: $150.00, Certificate of Occupancy Search: $25.00, 1 Garbage Ticket: $9.00. The Town collected and disbursed $249.00 for the month of August.

Other Business: (A) Mary Lou Pagano spoke to the Board about an ongoing problem she has been having. People have been trying to gain access to the lean-to on State Land by driving through her
property since multiple storms have washed out the culvert on the original path. While there is a sign posted by the Town that states the road is closed, it does not say “by order of the Town of Halcott”, and some people have complained that it is not an official sign. Mary Lou felt that changing the signage wording and moving the sign closer to the end of Turk Hollow where the closing actually begins might help clarify the situation. She also noted that there are no motorized vehicles allowed on State Land,and perhaps a sign put up by the State noting this, also located at the end of Turk Hollow, would dissuade the public from trying to drive in. Supervisor White has been in contact with the State on this matter and continues to have an ongoing dialogue in regards to finding an equitable solution to the access problem. (B) Halcott highway employee Greg Finch is set to retire at the end of September and wanted to address the Board in regards to being hired back as a new employee to the Town after he is retired. Supervisor White informed Mr. Finch that this matter could not be discussed with the Board at that time, but the Board would be glad to address the topic at a more appropriate time. (C ) The DEC brought a nuisance bear that had been trapped in another Town to Halcott and released it. Supervisor White will send a letter to NYS DEC Commissioner Basil Seggos and ask that this practice cease and desist.

Next Meeting: Public Hearing on the Proposed 2018 Budget: October 15, 2018, 7:15 pm, Regular Meeting to follow.

Motion to Adjourn at 8:41 pm by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Town Board meeting: Monday, October 15, 2018

TOWN OF HALCOTT

AGENDA

REGULAR MEETING and BUDGET HEARING

7:15 PM, Monday, October 15, 2018

Town GRANGE, all are welcome

Pledge of Allegiance

7:15 HEARING FOR 2017 PRELIMINARY BUDGET

7:30 REGULAR TOWN BOARD MEETING

CALL TO ORDER

1. Approval of minutes of September 17, 2018 meeting

2. Highway Superintendent’s Report

3. Voucher vote.

4. Financial Report Report.
a. Monthly report.
b. Other

5. 2018 Budget Vote

6. Clerk’s Report.

7. Other business:

8. Public comment.

9. Next meetings:    November 19, 2018 Regular meeting

Town Board Minutes: 20 August, 2018

Regular Town Board Meeting Minutes Halcott Grange
August 20, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Meeting opened 7:15 pm with the Pledge of Allegiance.

Approval of the minutes of the July 16, 2018 meeting: Motion to approve by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A)The grader has been repaired. The wet weather has slowed down road grading, but the Highway Department has finally been able to work on the Town Roads which needed grading. (B) In March, Highway Superintendent Russell Bouton contacted a company in regards to a price for a new axle and hub for the sweeper broom. When quoted a price of $1,000.00, he decided to go another route, and fixed the problem another way. In July the part showed up without being ordered. The company was contacted and after explaining that no part was ordered, a return sticker was supposed to be sent, but as of now has not. Multiple phone calls have not brought a resolution to this problem yet, but Superintendent Bouton will continue to work on getting the part back to the company. (C ) The Oshkosh has been shipped out for work to be done. The cost of repairs will be around $15,000.00.

Voucher vote: General Abstract #G0818 – vouchers #114 – 116, 118 – 123 = $3,190.51. Highway Abstract #H0818 – vouchers #124 – 128 = $2,421.16. Motion to pay bills by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)CHIPS paperwork has been submitted for September reimbursement. (C ) The Town received an invoice from the Hunter Transfer Station with no address for payment to be sent. Finance Chair Kasanof thought the payment should go to Greene County Solid Waste and Supervisor White agreed.(D) The Town has had some problems with the insurance company handling the payment of the Selective Insurance bill, and with the loss of our local insurance representative as well, Supervisor White feels it may be time for the Board to have a discussion about finding a new insurance broker.

Clerk’s Report: Billy Haynes (dumpster fee June/July): $200.00, C/O Search (3@ $25.00): $75.00, Building Permit: $300.00, Garbage Tickets (15@ $9.00)): $135.00, Dog License (3@ $5.00): $15.00. The Town collected and disbursed $725.00 for the month of July.

Other Business: (A) ZBA Chairwoman Karen Rauter would like to step down as chairwoman, and she would like the Board to consider ZBA member Warren Reynolds for the position. (B) The CWC has sent a letter to the DEC asking them to give the CWC the right to review and comment on all proposed land acquisitions made by the DEP. This letter has been signed by all the directors and was driven by the Town Representative’s (of the watershed towns) concern over land acquisitions by the DEP which come through that do not comply with their own parameters. As it stands now, the only
comments which can be made are in regard to recreational use. It was felt that the DEP would respond more to the CWC than individual Towns.

Executive Session for Personnel: Supervisor Alan White made a motion to enter into an Executive Session at 7:48 pm. Executive Session: closed at 8:10 pm.

Next Meeting: Regular Meeting Monday September 17, 2018, 7:15pm.

Motion to Adjourn at 8:10 pm by Supervisor Alan White, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye.

Town Board Meeting: Monday, 17 September 2018

TOWN OF HALCOTT
AGENDA
REGULAR MEETING

7:15PM, Monday, September 17, 2018
Town GRANGE, all are welcome

Call to order, Pledge of Allegiance

1. Approval of minutes of August 20, 2018 meeting

2. Highway Superintendent’s Report

a. Road and Vehicle updates

b. Other

3. Voucher vote.

4. Finance Report.
Monthly reports.
Draft 2018 Budget

5. Clerk’s Report.

6. Other business:

7. Public comment.

8. Next meeting:  October 15, 2018.

9. Adjourn

Minutes: Town Board meeting 16 July, 2018

Regular Town Board Meeting Minutes Halcott Grange
July 16, 2018, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Absent:Councilwoman Innes Kasanof.

7:15 pm, Meeting opened with the Pledge of Allegiance.

Approval of the minutes of the June 18, 2018 meeting: With the following spelling correction: carcinogen. Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Highway Superintendent Bouton has the CHIPS paperwork together and ready to give to finance chair Innes Kasanof to begin the reimbursement process. A payment was made to Peckham Materials before it was vouchered because a cancelled check is needed as proof of payment before it can be submitted to the State for reimbursement. (B) Repairs to the Oshkosh will run around $15,000.00, which will include a new body and paint job. Superintendent Bouton expects the work to be completed in September, ahead of snow season. (C )Superintendent Bouton informed the Board that the Town Highway employee is contemplating his retirement options, and would like to have the Board enter the discussion. (D) The Highway Department is having trouble with the grader, Superintendent Bouton feels that it could be a relay or electrical problem.

Halcott Fair: All seems to be on track for this year’s Fair.

Voucher vote: General Abstract #G0718 – vouchers #103 – 109 = $1,772.37. Highway Abstract #H0718 – vouchers #110 – 113 = $34,524.27. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report.
Clerk’s Report: Billy Haynes (dumpster fee) (May): $100.00, 1 Certified Transcript: $10.00, 1 Dog

License: $5.00. The Town collected and disbursed $115.00 for the month of June.Next Meeting: Regular Meeting Monday August 20, 2018, 7:15pm.

Motion to Adjourn at 7:33 pm by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Agenda, Town Board Meeting, 7:15 PM, Monday, August 20, 2018

TOWN OF HALCOTT
AGENDA
REGULAR MEETING
7:15 PM, Monday, August 20, 2018
Town GRANGE, all are welcome

Pledge of Allegiance

CALL TO ORDER

1. Approval of minutes Monday July 16, 2018
2. Highway Superintendent’s Report
Any vehicle updates
Status of CHIPS funding

5.Voucher vote.
6. Finance Report.
7. Clerk’s Report.
8. Other business:
9. Public comment.
10. Executive Session for Personnel

Next meeting:  Regular meeting Monday September 17, 2018