Town Board Minutes, 25 January 2021

PHONE MEETING DUE TO COVID-19

Regular Town Board Meeting Minutes Halcott Grange
January 25, 6:00 pm

Present by Conference Call: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Deputy Bookkeeper Sheri Reynolds, Highway Superintendent Russell Bouton, Town Clerk, Patricia Warfield.

Call to Order at 6:00 pm.

Approval of the minutes of the December 21, 2020 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department is actively looking to purchase a wood chipper this year. (B) The Highway Department has been working on flood damage repairs from the December storm. (C) The mess at the Town Transfer Station has been cleaned up. The recycle container was switched out and is now set up outside of the highway garage overhang.

Voucher vote: General Abstract #G0121 – vouchers 01-11, 18,19 = $10,461.36. Highway Abstract #H0121– vouchers 12-17 = $3,770.35. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan White: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B) Finance Chair Innes Kasanof and Deputy Bookkeeper Sheri Reynolds are currently working on the Town A.U.D. for the State.

Clerk’s Report: Building Permits: 1 @ $75.00, 1 @ 60.00, Dumpster Fee: $200.00 (Feb 2021 fee). The Town collected and disbursed $335.00 for the month of December.

Other Business: 2021 Fire Protection Contract: Motion to sign a one (1) year Contract for Fire Protection with the Village of Fleischmanns by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Next Meeting: The Regular Town Board Meeting, February 22, 2021, 6:00 pm will be held remotely.

Motion to Adjourn at 6:37 p.m. by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

2021 Organizational Meeting minutes

Organizational Meeting Minutes January 4, 2021, 6 p.m. Halcott Grange Hall

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Deputy Bookkeeper Sheri Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Call to order at 6:00 p.m.
Deputy Superintendent of Highways: 
Paul Krickhahn

Planning Board: Motion to reappoint Mark Vogler to the Town of Halcott Planning Board by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari day: aye, Supervisor Alan White: aye. Term: 5 years.

Zoning Board of Appeals: Motion to reappoint Karen Rauter to the Town of Halcott Zoning Board of Appeals by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: ayeTerm: 5 years.

Board of Assessment Review: Motion to reappoint Susan Herzog to the Town of Halcott Board of Assessment Review by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.Term: 3 years.

Due to the overlapping of term endings: Motion to adjust the term endings of Zoning Board of appeals member Christl Johnson from 12/21 to 12/22 and Zoning Board of Appeals Chairman Warren Reynolds from 12/21 to 12/24 by Councilwoman Innes Kasanof, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Fire Protection: Undesignated.

Terms of Employment: The Terms of Employment were amended in November to reflect an added 1⁄4 day per month of vacation time and the ability to carry over 5 vacation days into the following calendar year.

Ambulance Contract: The Town contracts with Margaretville Hospital for ambulance coverage, the cost of which is covered by Greene County. The cost of ambulance coverage has not gone up for a number of years but going forward a gradual set of increases will occur in the next few years to catch up with actual costs.

Town Newspaper: The Mountain Eagle.

Town Board Meeting: Start time 6:00 p.m.

Transfer Station: There was a problem at the Town Transfer Station with the Recycle bin not being picked up by Greene County in a timely manner, creating an overflow of recycle materials to be left

scattered on the ground around the outside of the recycle bin. A phone call was placed to the individuals at the county level in charge of solid waste and the problem should be taken care of by the end of the week.

Motion to Adjourn at 6;53 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

December Town Board minutes

Regular Town Board Meeting Minutes Halcott Grange
December 21, 2020 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Deputy Bookkeeper Sheri Reynolds, Pine Hill Fire Chief Orville Smith. Public: Mountain Top Cares Coalition members Maret Panzenbeck, Jana Tyree, Scott Tyree, Warren Reynolds.

Call to Order at 7:17 p.m. with the Pledge of Allegiance.

Pine Hill Fire Chief Orville Smith: Fire Chief Smith gave the Town Board an overview of the Pine Hill Fire Department. There are 17 current members, and there are 5 trucks in service, built in 2000 or newer with a spare truck which could be housed in Halcott when a structure to house it is built. The Pine Hill Fire Department has been receptive to the idea of providing fire protection coverage for the Town of Halcott and has been looking into any legal or logistical problems that could arise. There are Halcott residents who are already members of the Pine Hill Fire Department and hopefully additional residents would be willing to become volunteers as well. The Town could build the satellite fire structure through the Pine Hill Fire Department for a substantial savings to the Town.

Mountain Top Cares Coalition: Maret Panzenbevk came before the Board to answer questions and concerns about the installation of a Narcan box at the Halcott Grange Hall. The mission of the Mountain Top Coalition Cares is “To Serve People with Substance Abuse Disorders.” There will be no cost to the Town as costs are covered by N.Y. State and Greene County and no legal liability due to the N.Y. State Good Samaritan Law which covers those who give first aid to others in good faith. The box will be tended to by local volunteers and training will be made available as well. Motion to install a Narcan box at the Halcott Grange Hall by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Approval of the minutes of the November 15, 2020 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Clean up after the snow storm went well although it was difficult for the Highway Department workers to get in to the Town Garage area to get started. (B) The large amount of snow caused some road drainage problems on County Route 3 but the Highway Department was able to identify the cause and get the road cleaned up.

Voucher vote: (A) General Abstract #G1220 – vouchers #177-186, 201 = $2,436.54. Highway Abstract #H1220 – vouchers #187-200 = $6,082.88. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report for November. (B) Deputy Bookkeeper Sheri Reynolds has been working closely with finance Chair Innes Kasanof in recent months. (C ) The Town has not yet received CHIPS reimbursement money, the state website posted monies would be disbursed by December 18th. An inquiry will be made to the State as to when the money can be expected.

Clerk’s Report: 8 Certified Transcripts @ 10.00 = $80.00, 3 Building Permits: 1 @ 275.00, 1 @ 380.00, 1 @ 200.00 = 855.00, 1 C/O Search: 25.00, 2 Demo Permits @ 25.00 = $50.00, Transfer Station/Garbage Money: 354.00, 1 Dog License (neutered): $5.00. The Town collected and disbursed $1,369.00 for the month of November.

Other Business: With the Town weighing fire protection options and actively looking to move forward with the building of a satellite building to house a fire truck in Halcott, Supervisor White asked the Board for a motion to create a reserve fund for fire protection. Motion to create a Fire Protection Reserve Fund by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Next Meeting: Organizational Meeting January 4, 2021, 6:00 pm. Regular Town Board Meeting: January 25, 2021, 6:00 pm.

Motion to Adjourn at 8:37 pm by Councilwoman Inness Kasanof, 2nd Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.