Minutes, Town Board meeting September 16, 2019

Regular Town Board Meeting Minutes Halcott Grange

September 16, 2019, 6:00 pm

Present: Town Supervisor Alan White, Council members Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Halcott Code Enforcement Officer John Mathiesen, Mark Carabetta Miles & Macbroom Inc., Matt Trueheart Miles & Macbroom Inc., Gale Neal DCSWCD, Phil Eskeli NYCDEP. Public: Al Doubrava. Present: 7:00pm Councilwoman Yukari Day

Meeting Opened with the Pledge of Allegiance at 6:00 pm.

LFA Presentation: After discussion with FAC and Board members, MMI’s recommendation is to relocate the Town Highway Garage, either to higher ground on the existing property, or to a new property that is not within or accessed through flood-prone areas. These choices were discussed at length with relocating to a new parcel as the preferred solution. The final public meeting will be held Saturday, October 19, 2019 at which time MMI will issue the final LFA report; which when adopted, allows the Town to be eligible to look for funding sources going forward.

Approval of the minutes of the August 19, 2019 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Approval of the minutes of the August 28, 2019 special meeting to open bids: Motion to approve by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye. Supervisor Alan White: abstain.

Highway Superintendent’s Report: (A) Greene County Solid Waste will be bringing a closed container box with openings cut in for the Town to be used for all recyclable material. (B) A muffler guard was delivered to the highway garage and mistakenly dropped off behind the recycle bin where it was accidentally taken. The highway department will look at the security camera tapes to see if they can find out where it went. (C) The mower is off the John Deere tractor because a step was ordered and the old mower has a broken shaft so fall mowing will need to be done later in the season.

Voucher vote: General Abstract #G0919 – vouchers 133 – 140 = $1,465.18. Highway Abstract #H0919 – vouchers 141, 142, 144 – 146 = $4,470,92. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B) The 2020 Tentative Budget was presented to the Board for discussion and review. Included in the budget is a conservative 3% pay raise and money to pay for a deputy clerk and a deputy to the finance chair. These positions would each be paid $1,000.00 for the year. There was also discussion in regards to starting a Building Reserve Fund.

Clerk’s Report: Billy Haynes/Dumpster fee (Aug/Sept): $300.00. The Town collected and disbursed $300.00 for the month of August.

Other Business: (A) Public access the Turk Hollow lean-to and State Land has been restored with the installation of a new culvert. This information will be included in the next Times of Halcott. The Board thanked Highway Superintendent Bouton for getting this long standing problem taken care of. (B) Motion to appoint Jamie Vogler as Deputy Town Clerk by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Next Meeting: LFA Final Public Meeting Saturday, October 19, 2019, 10:00 am, Halcott Grange Hall Public Hearing on the Proposed 2020 Budget October 21, 2019, 7:15 pm,

Regular Board Meeting to follow.

Motion to Adjourn at 8:45 pm by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, July 15, 2019

Regular Town Board Meeting Minutes Halcott Grange

July 15, 2019, 7:15 pm

Present: Town Supervisor Alan White, Councilmembers Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Town Clerk Patricia Warfield, Solid Waste Coordinator Kip Johnson. Absent: Town Councilwoman Yukari Day, Highway Superintendent Russell Bouton.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Approval of the minutes of the June 17, 2019 meeting: Motion to approve by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: Presented by Councilman Alan Reynolds: (A) The Town Highway Department has been hauling and putting down item four, with all work going well. (B)While being informed by the State that there would be no severe weather money in 2019, there was in fact monies allocated to Towns with Halcott receiving $7,783.31 in Severe Weather Money. With the allocation notice coming later in the season, reimbursement will be later in the year as well.

Halcott Market Fair. Preparation is going well. Two Stone Farms will donate 20 or so pieces of cheese to be sold at the Fair with monies collected to go to the Community fund. The Board thanked Supervisor White for the generous donation. Grange Building Steward Bob VanValkenburgh has replaced the 2 downstairs exterior doors in time for the Fair with additional work replacing the door sills to be done in the future.

Voucher vote: General Abstract #G0719 – vouchers 101 – 107, 113 – 115 = $2,834.81. Highway Abstract #H0719 – vouchers 108 – 112 = $3,736.70. Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The Town has earned $1,541.33 in interest on The Bank of Greene County, Town of Halcott accounts so far this year, while earning approximately $14.00 in interest from the Community Bank, Town of Halcott accounts in 2018.

Clerk’s Report: Garbage Tickets (33) @ $9.00 = $297.00, Grange Rental (local) $50.00, Building Permits: 2 @ $100.00, 1 @ $75.00, 1 @ $135.00, 1 @ $300.00 = $710.00, 1 B.P. Renewal $200.00, Certificate of Occupancy Search $25.00, Billy Haynes $100.00, 1 Dog License (spay/neuter) $5.00. The Town collected and disbursed $1,387.00 for the month of June.

Other Business: (A) Solid Waste Coordinator Kip Johnson asked the Board to consider moving the garbage dumpster closer to the recycle shed area to be able to keep a closer watch over what garbage and how much is being thrown into the dumpster by those using the facility. The Board was concerned about the smell and flies impacting the Highway Department, and suggested Kip confer with Highway Superintendent Bouton to get his input. (B) There has been an unexpected change in how the Town of Halcott mail is sorted and delivered to Town Officials, resulting in some mail confusion. Supervisor White has contacted the postal service to rectify the situation.
Next Meeting: Regular Meeting, August 19, 2019, 7:15 pm.
Motion to Adjourn at 7:46 by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, June 17, 2019 7:15 pm

Regular Town Board Meeting Minutes Halcott Grange

June 17, 2019 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Public: Paul and Sybil Margolis.

Call to Order at 7:15 pm with the Pledge of Allegiance.

Approval of the minutes of the May 20, 2019 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto. Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) Stone and oil work is being completed and the Highway Department is also making progress on Townsend Hollow Road and DiNicola Road, with work coming along well. (B) The Highway committee continues to look for a mower. The Highway Department will be purchasing a 1,000 gallon water tank for use when putting down crusher run and when sweeping roads.

Halcott Market Fair: Everything is on schedule for this year’s fair which will be on July 20, 2019 from noon until 6 pm. A Fair flier will be sent via e-mail to everyone on Supervisor White’s e-mail list. The Halcott Fair became the Halcott Market Fair last year.

Voucher vote: General Abstract #G0619 – vouchers 84 – 91, 100 = $984.41. Highway Abstract #H0619 – vouchers 92 – 99 = $37,561.20. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. The Town now has $85,106.16 in the Highway Reserve Account and $47,014.79 in the General Reserve Account. (B) The Town will pay all bills associated with road repairs as per the 284 Agreement with checks and not online because canceled checks are required for reimbursement.

Clerk’s Report: The Town collected no money for the month of May.

Other Business: (A) Supervisor White conducted an e-mail poll in regards to the ongoing discussion of garbage disposal in Halcott, with the consensus being there should no longer be garbage tickets. Supervisor White presented to the Board that the cost to Halcott residents to dispose of a bag of garbage should be dropped from $3.00 to $2.00 (which is more in line with what we are charged by Greene County per bag) and payable at the transfer station. In addition, the fee for commercial haulers should be raised, the amount being as follows; an increase of $50.00 per month starting July 1, 2019, and an increase of an additional $50.00 per month starting July 1, 2020, and an increase of an additional $50.00 per month starting July 1, 2021. These increases would raise the commercial fee to $250.00 per month by 2021, the cost of disposal would then be around $2.00 a bag for commercial haulers. These changes would bring about a more equitable cost distribution for the fees charged the Town by Greene County for garbage removal. Motion to institute the changes as stated above starting July 1, 2019 by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day,

Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Next Meeting: Regular Meeting July 15, 2019 7:15pm.

Motion to Adjourn at 7:39 pm by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, May 20, 2019, 7:15 pm

Regular Town Board Meeting Minutes Halcott Grange
May 20, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Pattie Warfield, Solid Waste Coordinator Kip Johnson.

Call to order at 7:15 pm with the Pledge of Allegiance.

Annual Report: Kip Johnson presented his annual report. (1) Solid Waste Coordinator Kip Johnson informed the Board that there is a need for greater public education in regards to recycling, such as the need to wash all recycled items before drop off, labels off or on, and additionally what items actually are recyclable material. The Board suggested an article for the Town website as well as The Times of Halcott newsletter, and an e-mail blast as ways to spread the information, with copies of this information made available at the Halcott Fair. (2) He also feels that it is important for him to have the ability to lock and unlock the dumpster, but as of now he has no key to the current lock and due to the kind of lock it is, no copy of the key can be made. The Board asked Highway Superintendent Boston to purchase additional chains and a new lock with multiple keys to alleviate this problem. (3) There has been interest from residents to have the ability to get rid of different types of metal, including appliances (which would need to comply with recycle rules), with an offer from an individual to transport said items when a load is amassed, if the Town should choose to offer this service. (4) The Board expressed their appreciation to Kip for the quality job is is doing at the transfer station.

Approval of the minutes of the April 15, 2019 meeting: With the following correction: Severe weather money was $8,000.00 last year. Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The 284 Agreement is now complete, with work to be done on Silas Lake Rd., Turkey Ridge Rd., Townsend Hollow Rd., Landa Rd. and Denicola Rd.(B) Emergency Services Director John Farrell will try to make the June 17, 2019 Regular Town Board Meeting. (C ) Installation of the culvert on Turk Hollow Rd. for lean-to access has not begun, the DEC has not yet acquired the necessary permits, asking that Halcott apply for them. In addition it appears the DEC now feels a 42 inch squash pipe will not be of adequate size for the project. (D) The Greene County Highway Department worked in town removing dead trees along the County roads.

Voucher Vote: General Abstract G0519 – vouchers 70 – 74 = $995.07. Highway Abstract H0519 – vouchers 75 – 83 = $2,812.70. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented her monthly report. (B) The Town was able to add $16,565.00 to the General Reserve fund, and $12,380.00 to the Highway Reserve Fund.

Town Clerk’s Report: Certificate of Occupancy Search: $25.00, 2 Building Permits, 1 @ $250, 1@ $350.00, 1 BP Renewal: $250.00, 1 Dog License (unneutered): $10.00, Billy Haynes: $200.00, Garbage Tickets: $135.00. The Town collected and disbursed $1,220.00 for the month of April.

Other Business: The Board had a discussion about the logistics of garbage disposal in the Town and what should be done going forward. The Town; as things now stand, takes in less money than the actual cost of the dumping fees charged by Greene County, and because of this all residents cover a portion of that deficit in their taxes. The Town has been selling garbage tickets that allow residents to dispose of garbage for $3.00 per bag. The Board feels a more equitable solution should be looked at such as raising the usage fee for private haulers who now use the dumpster for a nominal fee, and perhaps adding more of the cost into the Town Budget each year, eliminating the need for the purchase of garbage tickets by residents. The Board will continue to explore options for the Town.

Next Meeting: Regular Meeting June 17, 2019, 7:15 pm.

Motion to Adjourn at 8:49 pm by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, April 15, 2019

Regular Town Board Meeting Minutes Halcott Grange
April 15, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Web Master Greg Beechler, Town Assessor Mark Neves, Town Code Enforcement Officer John Mathiesen, Grange Steward Bob VanValkenburgh, DCSWCD Gale Neale, NYCDEP Phil Eskel, Miles & Macbroom Inc.: Mark Carabella, Miguel Castellanos, Ethan Ely.

Call to Order at 7:15 pm, with the Pledge of Allegiance.

Approval of the minutes of the March 18, 2019 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanoff, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Local Flood Analysis Initial Meeting: The meeting began with a presentation about the LFA process and the intended outcomes. Following the presentaion, the Halcott Flood Advisory Committe members shared their thoughts and experiences with local flooding, emphasizing that all of Halcott’s emergency services are provided by other towns such as Fleischmanns and Margaretville, with Halcott being cut off from these towns when the Bush Kill is flooded in Fleischmanns. There is also concern with the poor condition of county owned bridges on Rt.1 and Rt.3, and should the bridge over West Settlement Creek coming into Halcott be damaged or washed out, access to the Town would be cut off. M.M.I. was informed that the Town has aquired a piece of property to create a satellite emergency facility in Halcott with personel to available to run such equipment, but are lacking the funds to move forward with the project at this time. Other problem areas were discussed as well, such as the Highway Garage property, Townsend Hollow Rd. and Elk Creek Rd. There was a discussion of how to move forward towards the first public meeting; addressing the issue that 75% of property homeowners in Halcott are 2nd homeowners, perhaps a Saturday public meeting would enable more of Halcott homeowners to attend. Other thoughts were to advertise the date in the Times of Halcott, an email blast, and a mailing to residents living in the project areas.

Annual Reports: Town Web Master Greg Beechler presented his annual report. The Town website is working perfectly, the Home Page receives the most hits with the Times of Halcott #2 and the Contact page #3. Greg would like to see how the website could move beyond being just a bulletin board.

Town Assessor Mark Neves presented his annual report. The assessment rate is still at 108%, and reassessment is not needed at this time as the market is stable.

Highway Superintendent’s Report: (A) The Chevy broke down and has been in the shop with a fuel system problem. Russell has been using his personal vehicle. Supervisor White asked that the mileage be kept track of for reimbursement. (B) Highway Superintendent Bouton is working on the 284 Agreement for Halcott, Silas Lake and Turkey Ridge are both in line to have work done. A Peckham representative will be here tomorrow to work with Superintendent Bouton to assess the work to be done on the roads and come up with a cost for that work. Superintendent Bouton is trying to lock in a time schedule to begin road work as early as possible to ensure an early reimbursement from the State for the monies spent. (C ) CHIPS money will be less than last year as there is no Severe Weather money which was around $8,00.00 last year. Pave N.Y. money is still available. Superintendent Bouton will
confirm the total CHIPS money for use this year and report the figures to the Board at the May 20thmeeting.

Voucher vote: General Abstract #G0419 – vouchers 53 – 65 = $12,506.87. Highway Abstract #H0419 – vouchers 66 – 69 = $4,834.91. Motion to pay bills by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report for February. Finance Chair Kasanof is diligently working on finalizing the numbers of the monies going into the Town reserve accounts.

Clerk’s Report: 2 Grange Rentals: 1 local @ $50.00, 1 non local @ $100.00 = $150.00, 2 C/O searches @ $25.00 each = $50.00, Billy Haynes (march/apr) $200.00, 3 Dog Licenses (spay/neuter) @ $5.00 each = $15.00. The Town collected and disbursed $415.00 for the month of March.

Next Meeting: Regular Meeting May 20, 2019, 7:15 pm.

Motion to Adjourn at 9:10 by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, March 18, 2019

Regular Town Board Meeting Minutes Halcott Grange
March 18, 2019, 7:15 pm

Present: Town Supervisor Alan White, Town Council members Yukari Day, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Town Justice Ken Williams. Absent: Town Councilman Alan Reynolds.

Call to order at 7:15 p.m. with the Pledge of Allegiance.

Annual Reports: Town Justice Ken Williams presented his annual report for 2018. Judge Williams heard 6 cases for 2018, 2 are criminals cases which may go to a jury trial in 2019. As of now, there has never been a jury trial in Halcott.

Approval of the minutes of the February 25, 2019 Town Board Meeting: With the following correction: Only the well house roof will be replaced. Motion to approve the minutes as amended by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Mack truck is in need of new tires, the last time the rear tires were replaced was May 27, 2015. Supervisor Bouton received a quote of $3,235 to almost $5,500 for 8 tires. The Board gave approval to purchase new tires but asked Superintendent Bouton to consult with Deputy Highway Superintendent Alan Reynolds on the tire options before making a purchase. (B)Highway Superintendent Bouton tried to raise the weight limit on the Mack and submitted the necessary information, but there was a mix-up with the paperwork on the receiving end, and he was told the submission date was missed. Highway Superintendent Bouton is working on a resolution to this issue. He will consult with the Town of Middletown Highway Superintendent John Biruk to accurately determine the current weight limit for the Mack.

Voucher vote: General Abstract #G0319 – vouchers 42 – 47 = $1,630.14. Highway Abstract #H0319 – vouchers 48 – 52 = $5,750.69. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof did not present the finance report for February at this time due to the many bank transfers and resulting paperwork associated with the ongoing change over of accounts from Community Bank to the Bank of Greene County. Finance Chair Kasanof did report that interest paid to Halcott for the month of February by Community Bank was around $2.00, while the Town earned $200.00 in interest from the Bank of Greene Co. (B) The Town of Halcott AUD was submitted to the State on time.

Clerk’s Report: 1 Grange Rental @ $50.00, 1 Building Permit @ $75.00, 1 Certificate of Occupancy Search @ $25.00, Billy Haynes (Feb) $100.00, Garbage Tickets (28) $252.00. The Town collected and disbursed $502.00 for the month of February.

Other Business: (A) LFA Group discussion. Will be on April 15, 2019 at 7:15 p.m. with the Regular Town Board Meeting to follow. (B) The Town has the Highway Garage insured for $800,000.00 and the Grange insured for $584,000.00, with the contents at $62,000.00 and $63,000.00 respectively. Supervisor White discussed these numbers and the Town’s building needs with the insurance carrier,
and asked for a more realistic replacement cost for new buildings, which were figured to be $300,000.00 each. Supervisor White asked the Board to think about the validity of lowering the replacement value on each building and they could then revisit the issue at the next meeting. Town Councilwoman Innes Kasanof felt it would be a good idea to review the insurance needs of the Town.(C ) Highway Superintendent Bouton will contact DEC Natural Resource Supervisor Jeff Rider and ask him to start the process to secure the permits needed to begin work on the Turk Hollow culvert replacement when trout spawning season is over.

Next Meeting: Regular Meeting, Monday April 15, 2019, 7:15pm.

Motion to Adjourn at 7:54 p.m. by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes: February 25, 2019

Regular Town Board Meeting Minutes Halcott Grange
February 25, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Planning Board Secretary Nancy Reynolds, ZBA Chairman Warren Reynolds, Grange Steward Bob VanValkenburgh, Code Enforcement Officer John Mathiesen.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Annual Reports: Code Enforcement Officer John Mathiesen presented the annual report. For 2018 there were 6 Building Permits issued, 9 Building Permit Renewals, 11 Certificate of Occupancy Searches, 4 Certificate of Occupancies issued, 6 Certificates of Compliance issued, 1 Temporary Certificate of Occupancy issued, 7 Stop Work Orders issued.

Planning Board Secretary Nancy Reynolds presented the annual report. For 2018 there were 10 projects to come before the Planning Board.

Zoning Board of Appeals Chairman Warren Reynolds presented the annual report. The ZBA met once in 2018 to discuss a zoning issue, but not hearing back from the land owner, there was no resolution to the issue.

Grange Steward Bob VanValkenburgh presented the annual report. (A) In 2018 the large door in the main meeting room upstairs at the Grange was replaced along with some window trim in the building. (B) Tentative projects for 2019 are (1) Replace the 2 outside doors downstairs at the Grange (2) Replace T111 on the front of the shed (3) Replace Highway Building walk office door. (4) Replace roofs on the Highway Building and Pump House (C )The Grange ran out of oil in spite of being on Auto-delivery. While the oil company will pay the plumber’s fee for restarting the furnace, the Board approved the purchase of a sensor for the oil tank to issue a call or e-mail when a delivery is needed. (D) Supervisor White asked if the downstairs doors could be replaced before the Halcott Fair and Grange Steward VanValkenburgh said yes.

Approval of the minutes of the January 28, 2019 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynold: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) New tires were put on the Autocar and there are now 2 spares. (B) The proposed Position Description for the Town of Halcott Highway Position was presented to the Board for approval. Motion to approve by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Voucher vote: General Abstract #G0219 – vouchers 24 – 35, 41 = $40,921.48. Highway Abstract #H0219 – vouchers 36 – 40 = $3,455.23. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The change over to Greene County Bank Corp. is progressing. (C ) Finance Chair Kasanof has been working on completing the AUD which must be submitted by March 1st.

Clerk’s Report: The Town collected and disbursed no monies for the month of January.

Other Business: (A) The Board must decide by next month whether or not to pay $500.00 in dues to the Coalition of Watershed Towns. Supervisor White feels that the current fee is too much for a Town as small as Halcott; and as such, the Town has paid the fee every other year. While Towns are not penalized for not being members, they would not have the Coalition to represent or negotiate for them should the need arise. The Coalition of Watershed Towns dues will double next year.

Next Meeting: Regular Meeting Monday, March 18, 2019, 7:15 pm.

Motion to Adjourn at 8:03 p.m. by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.