Town Board Minutes November 16, 2020

Regular Town Board Meeting Minutes Halcott Grange
November 16, 2020 7:15 pm

Present: Town Supervisor Alan White, Council Members Innes Kasanof, Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield,

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Approval of the minutes of the October 19, 2020 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Oshkosh needed to have the radiator repaired. The work was completed, the plow is back on, and the truck is ready for winter weather. (B) The Highway Department will begin work to create an alternative turn around spot on Hubbard Road before snow removal begins to make it easier for the plow truck to back up and get turned around when plowing. A small culvert will be installed to help facilitate the plans. (C) The roller has been looked over and all in all, seems fine. It was decided when spring comes, the rear tires will be filled with calcium for added weight to make the machine more balanced for better performance. (D) Due to illegal dumping that has occurred at the Town Transfer Station, the Highway Department will reposition security cameras for better coverage of the area and to ensure the recording of vehicle license plates. (E) Giving consideration to the Board discussion at the September Town Board meeting in regards to the use of vacation days, Supervisor White suggested the Organization Document be changed at the Organizational Meeting in January to include the ability to carry over 5 vacation days into the following calendar year, and to add an additional 1⁄4 day of vacation per month as well. Motion to accept the proposed changes to the Town of Halcott Organization Document by Councilwoman Innes Kasanof, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Voucher vote: (A) General Abstract #G1120 – vouchers #160 – 169 = $2,567.33. Highway Abstract #H1120 – vouchers #170 – 174, 176 = $3,205.89. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)The paperwork for final CHIPS reimbursement has been submitted.

Clerk’s Report: Building Permit: 1 @ $200.00, BP Renewal: 1 @ $100.00, Certificate of Occupancy Search: $25.00, Billy Haynes Nov-Jan: $600.00, Transfer Station/bagged garbage: $410.00. The Town collected and disbursed $1,335.00 for the month of October.

Other Business: (A) Councilwoman Innes Kasanof presented the Board with a request from Mountain Top Cares Coalition to install a Narcan Box in Halcott at the Grange. Narcan/Naloxone can quickly restore normal respiration to a person whose breathing has slowed or stopped due to an opioid overdose. A local volunteer would be provided to install and then maintain the box as needed. The Board had a number of questions in regards to how something like this would work in a town like Halcott, and what would be the Towns liability, if any? Councilwoman Kasanof will gather additional information to present to Board members in response to their questions. (B) Motion to enter intoexecutive session at 7:40 pm by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. (C) Motion to exit executive session at 8:50 pm by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Next Meeting: Regular Town Board Meeting: December 21, 2020, 7:15 pm.

Motion to Adjourn at 8:55 pm by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Innes Kasanof: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Town Board Meeting Minutes, October 19, 2020

Regular Town Board Meeting Minutes Halcott Grange
October 19, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield.

Call to order at 7:15 pm with the Pledge of Allegiance.

Opened Public Hearing for the 2021 Budget at 7:16 pm: Finance Chair Innes Kasanof took into consideration items discussed at the September Board meeting and was able to accommodate a raise for the Highway Department employee, a salary increase for the Deputy Bookkeeper from $1,000.00 to $1,650.00 per year and a salary of $51,000.00 for the Highway Superintendent with no tax increase, in part due to money saved on equipment repairs and the fire contract costing the Town less than originally thought.. With no public to hear from, motion to approve the Town of Halcott 2021 Budget by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye. Motion to close the Public Hearing at 7:25 pm by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Approval of the minutes of the September 21, 2020 meeting: Motion to approve by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department is getting trucks and sanders ready for winter weather. (B) The Highway Department has been having mechanical problems with the Chevy, it could be sediment in the gas tank causing the problem and the tank may need to be replaced.(C) The Highway Department was able to complete additional tree work and the truck turn- around on Townsend Hollow Rd. before the winter weather arrived.

Voucher vote: General Abstract #G1020 – vouchers 150 – 153, 158 = $877.49. Highway Abstract #H1020 – vouchers 154 – 157, 159 = $3,099.74. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. (B)With all invoices in, paperwork can be finished and turned in for the last of the CHIPS reimbursement.(C) With the increased use of the transfer station, the Town may need to raise the per bag fee for garbage in order to help close the gap between the actual cost to the Town to run the transfer station and the money brought in.

Clerk’s Report: C/O Search: $25.00, Transfer Station/bagged garbage: $517.00. The Town collected and disbursed $542.00 for the month of September.

Next Meeting: Regular Town Board Meeting November 16, 2020, 7:15 pm.

Motion to Adjourn at 7:41 pm by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Regular Town Board Meeting Minutes September 21, 2020

Regular Town Board Meeting Minutes Halcott Grange
September 21, 2020, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Innes Kasanof, Judy DiBenedetto, Town Clerk Patricia Warfield. Absent: Town Highway Superintendent Russell Bouton.

Call to order at 7:15 pm with the Pledge of Allegiance.

Budget Discussion: Finance Chair Innes Kasanof presented the Tentative 2021 budget to the Board for review. The total tax revenue to be raised by the Town would be $313,869.00, the same as 2020, which means no Town tax increase for 2021. Included in the budget are the following salaries: Town Supervisor: $3,695.00, Town Council members: $1,848.00, Town Clerk: $4,635.00, Highway Superintendent: $49,670.00. Motion to approve the Tentative 2021 Budget by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Approval of the minutes of the August 17, 2020 meeting: Motion to approve by Councilwoman Innes Kasanof, 2nd by Councilwoman Yukari Day, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye. Abstain: Councilman Alan Reynolds.

Highway Superintendent’s Report: (A) Deputy Superintendent of Highways Alan Reynolds brought to the attention of the Board how much money the Town has been saving on equipment maintenance and repair costs due to the versatility of the new Town Highway Department employee, who not only operates the trucks and equipment but has abilities as a mechanic as well. While the new employee will qualify for a nominal raise on the 6 month hire anniversary, Deputy Highway Superintendent Reynolds felt a larger raise was deserved. Additionally it was asked if policy could be changed in regards to no carry over of vacation days from one calendar year to the next. Due to the unpredictable nature of winter plowing, there is a fear that if a snow season ran into late spring and an early winter snow season started, and with road maintenance and repairs on a firm spring/summer schedule, there might not be enough time to use all vacation days annually. Supervisor White informed Deputy Superintendent Reynolds that he would present these issues to the Board for discussion and a vote at the Organizational Meeting in January. (B) The Highway Department will look to purchase a wood chipper in 2021 to facilitate getting rid of all the dead and dying ash trees. (C) Supervisor White recommended to the Board that an official letter of appreciation should be sent by the Town, thanking Greene County for the substantial amount of road repair work that was done in Halcott this year. A major part of the Greene County Highway budget was spent on the county roads here in town. Including an article about the road improvements in the next issue of the Times of Halcott was discussed as well.

Voucher vote: General Abstract #G0920 – vouchers 130 – 139 = $2,276.53. Highway Abstract #H0920 – vouchers 140 – 149 = $18,368.09. Motion to pay bills by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Innes Kasanof: aye, Councilwoman Yukari Day: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presented the monthly finance report.

Clerk’s Report: Building Permit: 1 @ $60.00, 2 @ $100.00, Certificate of Occupancy Search: 2 @ $25.00, Transfer Station Money: $370.00. The Town collected and disbursed $680.00 for the month of August.

Other Business: (A) 8:09 pm: Motion to enter into Executive Session by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White. (B) 8:48 pm: Motion to leave Executive Session by Councilman Alan Reynolds, 2nd by Councilwoman Innes Kasanof, Councilwoman Yukari Day: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Next Meeting: Public Hearing on the Proposed 2021 Town Budget October 19, 2020, 7:15pm. Regular Town Board Meeting to follow.

Motion to Adjourn at 8:50 pm by Councilwoman Innes Kasanof, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day: aye, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Town Board Minutes, 17 August, 2020

Regular Town Board Meeting Minutes Halcott Grange
August 17, 2020 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Judy DiBenedetto, Innes Kasanof, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield. Absent: Councilman Alan Reynolds.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Approval of the minutes of the July 20, 2020 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department has finished putting down stone and oil on town roads. Highway Superintendent Bouton will try to get a definitive answer from the State on CHIPS reimbursement to the Town, he will also work with Finance Chair Innes Kasanof this week to finalize the amount of money spent on road repair and maintenance for reimbursement purposes. (B)TheTown has been hauling stone for the Town of Middletown, part of a reciprocal agreement, in exchange for brush trimming work performed by the Middletown Highway Department on Halcott roads. (C) Road improvements are ongoing on Townsend Hollow Rd. The removal of additional trees is necessary to widen the road, and an improved turn around is in the works to help facilitate the snow plowing done for Halcott by the Town of Middletown. (D)Greene County has been out of Halcott, taking care of complaints elsewhere in the County. While they are still short of help, they have plans to be back in Town mowing this week and will help mow town roads as well.

Voucher vote: (A) General Abstract #G0820 – vouchers #119 – 123 = $2,171.71. Highway Abstract #H0820 – vouchers #124 – 129 = $8,148.82. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilwoman Innes Kasanof, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Finance Chair Innes Kasanof presently the July 2020 monthly finance report. (B)The 2021 Tentative Budget will be presented to the Board at the September Regular Town Board meeting. With state finances questionable going forward into next year due to COVID-19, the Board will work towards trying to keep a flat budget increase for 2021. (C ) The new fire budget has not yet been presented to the Town Board. The Town would like to have a more formal fire budget discussion than has occurred in previous years, and would also like to discuss having the ability to vote on capital purchases for the fire department with an amount over $10,000.00.

Clerk’s Report: Building Permit: 1 @ $50.00, Certificate of Occupancy Search: 5 $ $25.00 each, Billy Haynes (Aug.-Oct.): $600.00, Transfer Station(garbage) money: $339.00. The Town collected and disbursed $1,114.00 for the month of July.

Other Business: (A) There has been an issue with hikers parking cars at the end of Johnson Hollow road, blocking the road and additionally, access to the truck turn around creating a dangerous situation should an emergency arise. The Town will look to see if there is state owned land on County Route 3 where a safer parking area could be created for day hikers looking to access state land.(B) Community Bank will be closing the Fleischmanns branch in November. Due to this decision, the Town will close out any remaining accounts at Community Bank and exclusively use the Bank of Greene County.

Next Meeting: Regular Town Board Meeting: September 21, 2020, 7:15 pm.

Motion to Adjourn at 8:18 pm by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilwoman Innes Kasanof: aye, Supervisor Alan White: aye.

MInutes, Town Board meeting, 20 July 2020

Regular Town Board Meeting Minutes Halcott Grange
July 20, 2020 7:15 pm
Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Planning Board Chairwoman Nancy Reynolds.
Absent: Councilwoman Innes Kasanof.

Call to Order at 7:20 p.m. with the Pledge of Allegiance.

Approval of the minutes of the June 15, 2020 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Planning Board Report: Planning Board Chair Nancy Reynolds presented the 2019 annual report. 2019 was a slow year for the Planning Board with just 1-modular home replacement, 1-boundary line adjustment and 1-new home application which was turned over to the Zoning Board. There has been a substantial increase in people interested in buying property locally. Looking to the future, the Planning Board will set the tone for development and growth in Halcott. The Planning Board would like to add an additional alternate to the board and is looking to have a list of 2 or 3 names to give the Town Board for discussion and review before someone is chosen for appointment.

Highway Superintendent’s Report: (A) The Highway Department will stone and oil town roads this week and continue working to improve Townsend Hollow Rd.(B) The Greene County Highway Department has been working on County Route 3 with culvert replacements, shoulder work and brush cutting being done. Brush work will begin on County Route 1 as well. A lack of manpower has slowed the amount of progress being made. (C) The Mack truck had a valve adjustment done and the roller will be gone over to identify what seems to be an electrical problem. (D) The Greene County highway department’s excavator was struck by a hit and run driver which did cause damage. The Sheriff’s Department of Greene County is investigating.

Voucher vote: (A) General Abstract #G0720 – vouchers #99 – 106 = $1,710.52. Highway Abstract #H0720 – vouchers #107 – 118 = $10,611.16. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report.

Clerk’s Report: Grange Rental: 1 @ $100.00, Building Permits: 1@ $200.00, BP Renewal:1 @ $200.00, Demo Permit: 1 @ $100.00, Garbage Money (Transfer Station): $364.00 (May). Dog License: 1 (unneutered) @ $10.00. The Town collected and disbursed $974.00 for the month of June.

Other Business: (A) Supervisor White informed the Board that the Halcott Transfer Station is being used by non-residents which is a twofold problem. First, the transfer station is subsidized by town tax dollars and second, Greene County would not be appreciative of Halcott accepting out of county garbage. Motion to set policy limiting the use of the Town Transfer Station to Town of Halcott residents only by Councilwoman Judy DiBenedetto, 2nd by Councilman Alan Reynolds, Councilwoman Yukari Day: aye, Supervisor Alan White: aye. The Town will look to have signage made stating the Transfer Station is for use by Halcott residents only and Solid Waste Coordinator Kip
Johnson will begin turning away non-residents. (B) The fee for commercial haulers who use the transfer station for the disposal of the garbage of Halcott residents will increase to $200.00 a month.

Next Meeting: Regular Town Board Meeting: August 17, 2020, 7:15 pm.
Motion to Adjourn at 7:47 pm by Councilwoman Yukari Day: 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.