Regular Town Board Meeting Minutes: Jaunuary 28, 2019

Regular Town Board Meeting Minutes Halcott Grange
Jaunuary 28, 2019, 7:15 pm

Present: Town Supervisor Alan White, Council Members Yukari Day, Alan Reynolds, Judy DiBenedetto, Highway Superintendent Russell Bouton, Deputy Town Clerk Cindy Bouton, Tax Collector Robin White. Absent:Town Clerk Patricia Warfield, Town Councilwoman Innes Kasanof.

Call to Order at 7:15 p.m. with the Pledge of Allegiance.

Annual Reports: Supervisor White presented the Town Clerk’s annual report for 2018.
Tax Collector Robin White presented her 2018 report summary and distributed the Tax binder/book for inspection and for the Board to sign.

Approval of the minutes of the December 17, 2018 meeting: Motion to approve by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynold: aye, Supervisor Alan White: aye.

Approval of the Minutes of the Organizational Meeting of January 7, 2019: With the addition of the following list of salaries: Town Supervisor: $3,587.00, Town Justice: $1025.00, Council Members: $793.75, Superintendent of Highways: $46,817.00, Town Clerk: $4,500.00, Tax Collector: $2,357.00. Motion to approve Minutes as amended by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Yukari Day, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.

Highway Superintendent’s Report: (A) The Highway Department has been having flat tire issues due to rim problems. Tires are in need of replacement so the current rims will not be usable.. There is no spare at the moment either. The problem needs to be addressed so it doesn’t become an issue during an emergency or storm. The cost of 2 tires and rims would be around $3,000.00, but still no spare. Highway Superintendent Bouton has Board approval to spend $3,500.00 for tires and rim repairs. (B) The dump body and Oshkosh need to be updated on the Highway Inventory list.

Voucher vote: General Abstract #G0119 – vouchers 01– 12 = $10,536.59. Highway Abstract #H0119 – vouchers 13 – 23 = $5,005.05. Motion to pay bills by Councilwoman Yukari Day, 2nd by Councilman Alan Reynolds, Councilwoman Judy DiBenedetto: aye, Supervisor Alan White: aye.

Finance Chair Report: (A) Supervisor Alan White presented the monthly finance report. (B) The Town has begun using Green County Bank Corp as the official Bank but will continue to have local accounts at Community Bank for logistical reasons.

Clerk’s Report: Supervisor White presented the monthly clerk’s report: 1 certified transcript @ $10.00, 2 geneology searches @ $10.00 = $20.00, grange rental 1 local @ $50.00, 1 Non @ $100.00 = $150.00, building permits 1@ $75.00, 1@ $300.00=$375.00, 1 building permit renewal $200.00, dog licenses 5 (spay) @ $5.00 = $25.00. The Town collected and disbursed $855.00 for the month of December.
Other Business: (A) Motion to authorize payment of a $2,000.00 snow plow voucher by Councilman Alan Reynolds, 2nd by Councilwoman Judy DiBenedetto, Councilwoman Yukari Day, Supervisor Alan White: aye. (B) Highway Employment Description: The Town is drafting a Position Description for the Town of Halcott Highway Position. A preliminary sample was distributed to the Board, with Board approval for Supervisor White, Highway Superintendent Bouton and Deputy Highway Superintendent Reynolds to continue to fine tune with the goal of having a final draft for the next Board meeting.

Next Meeting: Regular Meeting Monday, February 25, 2019, 7:15 pm.

Motion to Adjourn by Councilwoman Yukari Day, 2nd by Councilwoman Judy DiBenedetto, Councilman Alan Reynolds: aye, Supervisor Alan White: aye.